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The Marlin Student Handbook

 

The Marlin Student Handbook is introduced during the College’s new student orientation program and applies to all Virginia Wesleyan College students. The Marlin Student Handbook consists of an array of statements, policies, and standards, as well as the College’s Honor Code and Marlin Creed. All are designed to promote an environment that supports the College’s mission while fostering a safe, secure, and inclusive community that prepares students for responsible leadership in a global and pluralistic society.

All students are expected to uphold the College’s Mission Statement and abide by the College’s Honor Code, Wesleyan Creed, and all other standards that govern the conduct and behavior of students. For more information, expand the categories below.

Download the Student Handbook

 

The Marlin Student Handbook contains important information about Virginia Wesleyan College’s expectations regarding student conduct, student rights and responsibilities, and relevant processes and procedures to address alleged misconduct. The handbook also informs students of available activities, opportunities, programs, and support services.

The Standards of Student Conduct in The Marlin Student Handbook apply to conduct that occurs on Virginia Wesleyan College premises and at any College-sponsored activities, including off-campus events and programs. The Standards of Student Conduct also apply to students studying abroad through a College-approved program. Finally, the Standards of Student Conduct apply to conduct by VWC students at other locations or in connection with other activities. 

Each student shall be responsible for his/her conduct from their first day on campus through the actual awarding of a degree, even though the conduct may occur before classes begin or after classes end, as well as during the academic year and during periods between terms of actual enrollment. The Standards of Student Conduct shall apply to a student’s conduct even if the student withdraws from the College while a disciplinary matter is pending.

All students at Virginia Wesleyan College are bound by the policies and regulations noted within The Marlin Student Handbook. The College reserves the right to make changes in the procedures, policies, and regulations contained within the Handbook at any time at its sole discretion. Questions or comments about the The Marlin Student Handbook should be directed to the Vice President for Student Affairs.

 

Mission Statement

The mission of Virginia Wesleyan College is to engage students of diverse ages, religions, and backgrounds in a rigorous liberal arts education that will prepare them to meet the challenges of life and career in a complex and rapidly changing world.  In this endeavor, we employ a wide range of approaches to teaching and learning and provide opportunities to connect the study of the liberal arts with practical learning experiences on campus, in the Hampton Roads region, and throughout the world.  In accord with our United Methodist heritage, we aspire to be a supportive community that is committed to social responsibility, ethical conduct, higher learning, and religious freedom.

Heritage of Virginia Wesleyan College

Chartered in 1961 and opened in 1966, Virginia Wesleyan is a liberal arts college related to the United Methodist Church.  A brief glance might cause a student to think it is like hundreds of other colleges, but from the beginning, Virginia Wesleyan has intended to be something more than average.  Born into an age of complexity and rapid change, the College has developed a flexible educational program, open to innovation in order to meet the changing needs of today's students.  By design, Virginia Wesleyan is small.  We subscribe to the concept that the aims of liberal education are best achieved in a context where students and faculty know each other well.

The liberal arts and church-related heritages of the College complement each other and define the values around which it has been built.  The Christian heritage of the College demands openness to truth, not narrow parochialism.  The liberal arts were originally so named because they were understood to be liberating and this still holds true.  Liberal studies focus on the search for humane, social, and scientific principles which, after thorough examination, provide the basis for the understanding of one's self, of society and of the world of nature.  They equip an individual with the ability to cope with the world of change because they emphasize understanding.  In short, liberal arts education aims at making the student a self-sufficient learner.

College Seal

College SealIn 1964, the Virginia Wesleyan College Board of Trustees adopted the current seal to reflect the College's Christian heritage.  The seal is an embellished circle, with the College's name and date of charter, featuring a cross and the initials of Virginia Wesleyan entwined in a diamond.

 

College Mascot and Colors

College MascotThe blue marlin was chosen as the College mascot in 1964 to signify the fighting spirit of one of the Atlantic seaboard's largest and most difficult fish to conquer.  Virginia Wesleyan College athletic teams are known as The Marlins and wear school colors, navy blue and silver.

 

College Alma Mater

On Lake Taylor by the Bay, seagulls soar where Marlins play.
Sunlight streams across the fields and shimmers through the trees.
Truth and honor.
Service, Knowledge.
Wisdom lights the way.
Our paths may lead around the world, but our hearts stay at Wesleyan.

Music by David Clayton
Words by Sandra Billy
Composed in 2002

College Fight Song

On Virginia Wesleyan, on to victory
Let’s go get ‘em, Wesleyan, Let’s make history
We’re behind you Marlins, as we raise our voices high
M-A-R-L-I-N-S, Wesleyan do or die
VeeDUB, VeeDUB FIGHT, FIGHT, FIGHT
Wesleyan do or die.

Fight Blue Marlins, till we win, pride will soon prevail
Fear the fish is what we shout, we will never fail.
Blue and silver lead the way, our colors never run
M-A-R-L-I-N-S, Wesleyan number ONE.
VeeDUB, VeeDUB, FIGHT, FIGHT, FIGHT
Wesleyan number ONE.

Music and Lyrics by Bill Bishop and Joanne Renn
Composed in September 2011

Virginia Wesleyan College is accredited by the Southern Association of Colleges and Schools Commission on Colleges to award bachelor’s degrees.  Normal inquiries about the institution, such as admission requirements, financial aid, educational programs, etc., should be addressed directly to Virginia Wesleyan College.  Contact the Commission on Colleges at 1866 Southern Lane, Decatur, Georgia 30033-4097 or call 404.679.4500 for questions about the accreditation of Virginia Wesleyan College.

Virginia Wesleyan Colle ge does not discriminate against students of any race, religion, color, creed, gender, national and ethnic origin, age, marital status, covered veteran status, handicap, sexual orientation, or any other legally protected status in administration of its educational policies, admission policies, scholarship and loan programs, and athletic and other College-administered programs and facilities.

Virginia Wesleyan College values the benefits of its diversity.  We are committed to educating the campus community about issues of diversity.  The campus promotes the freedom of thought and opinion in the spirit of mutual respect.  Moreover, our campus community is enriched through programs, activities and interactions by celebrating our uniqueness as well as our commonalities.

This commitment to diversity links programs and services that support the distinctiveness of individuals regardless of racial and ethnic backgrounds, physical and cognitive abilities, family status, sexual orientation, socioeconomic status, age, and religious and spiritual values.

An essential feature of this community is an environment in which all students, faculty, administrators, and staff are able to study and work free from bias and harassment.  Such an environment contributes to the growth and development of each member of the community.

Virginia Wesleyan College has in place a comprehensive set of policies, programs, and procedures for responding to student complaints, which are put in writing, and too many less formal expressions of concern as well. Each year, the Faculty Assembly elects a faculty member to serve as Community Advocate and the Student Government Association elects a Student Advocate; the holders of those positions respond to student questions regarding the organizational structure of the College and offer guidance on whom to contact to address questions or concerns students may have.

The Vice President for Student Affairs, or designee, is responsible for responding to written student complaints and/or letters of concern from students and parents regarding campus life issues.  These complaints are maintained electronically by the Dean of Students.  The Vice President for Academic Affairs and Kenneth R. Perry Dean of the College (Dean of the College), in a similar manner, addresses questions and concerns regarding the academic program.  Records of these complaints are maintained in the Vice President for Academic Affair’s Office.  In cases involving a staff member, and when the situation warrants, the Director of Human Resources will be informed and consulted.  

Responses to written complaints will be managed in a prompt and efficient manner, which will best address the issue presented.  In most cases, a response will be provided within seven days from the receipt of the written notice. 

In some cases, students may pursue the grade review process adopted by the Faculty Assembly, and that process shall begin with a letter written to the Dean of the College by the concerned student.  Letters written by students also may become part of the information utilized by the community arbitration process for alleged violations of college regulations, and by the Honor Council in cases involving alleged infractions of the Honor Code.

Philosophy

As a liberal arts college, Virginia Wesleyan is committed to values of citizenship and social responsibility fundamental to a community of scholars.  People who join this academic community agree to maintain academic honesty and, therefore, not to cheat, lie, falsify data or commit plagiarism or academic theft.

The purpose of the Honor Code at Virginia Wesleyan College is to foster an environment of learning based upon trustworthiness and willingness to assume personal responsibility for honorable behavior.  Responsibility for safeguarding honor and trust belongs to the entire academic community; therefore, students need to assume increasing measures of responsibility for honorable behavior in themselves and others as they advance academically.

Students enter college with a variety of experiences and values concerning academic honesty; it may take time for them to develop the personal responsibility essential to a community founded on trust.  A liberal arts education develops each student's ability to think and act with integrity.  Students and faculty need to consider how honor and trust shape the life of an academic community.  Consequently, the attitudes and beliefs embodied in such a code are part of the education of undergraduate students.  Faculty, staff, and students need to assume responsibility for integrating the intent of this code, over time, into individual courses and our entire academic program.

Practical steps to build effective levels of trust and responsibility include classroom discussions of the honor code.  In the presentation of papers and projects, students and faculty need to be clear with each other about expectations and methods of documentation.  Faculty should explain appropriate use of source materials; students should make sure that they understand their professors' expectations, and that they protect the college's resource materials.  Honor and trust will grow in such an environment.

Definitions

Cheating is the deliberate submission of work for a grade or credit that is not one's own or that violates professors' implied or stated instructions concerning the type and amount of aid permitted.  The student who gives prohibited aid shall be considered as responsible as the student who receives it.

  • Copying answers from a fellow student during a test is cheating.
  • The use of testing materials or papers, from past semesters, as study guides is cheating unless such practice is explicitly permitted by the professor.
  • The use of unauthorized notes or tapes during testing is cheating. [The Dean of the College interprets this language to prohibit any use of cellular telephones, MP3 or similar players, calculators, or laptop computers during an examination, unless expressly authorized by the faculty member.]
  • Obtaining or giving unauthorized information about the content of a test is cheating.

Plagiarism is the oral and/or written presentation of words, facts, or ideas belonging to another source without proper acknowledgment.

Lying means making a statement that one knows is false with the intent to deceive a fellow member of the college community in relation to academic matters. Falsifying personal or college documents by mutilation, addition, or deletion is lying.

Academic Theft is the removal, hiding or mutilation of academic materials, including library resources, computer software, and laboratory equipment, thereby depriving others of opportunities to use such materials.

Falsifying Data is the deliberate fabrication or misrepresentation of research data and results.

Responsibilities and Rights

Students

Every VWC student has the following responsibilities:

  • To request that a course instructor review a concern he/she has regarding an act he/she observed.
  • To request that a course instructor investigate a questionable action by another student.
  • To request that the Dean of the College investigate a questionable action by another student.
  • To confront another student observed violating the Honor Code.
  • To appear before the Honor Council if requested to do so.

A student accused of violating the Honor Code has the following rights, and is responsible for exercising those rights:

  • To be presumed innocent until proven guilty.
  • To have a written statement of the charges.
  • To have written notice of the date, time, and place of his/her hearing.
  • To refer matters involving a violation of the Honor Code immediately to the Honor Council if the student feels that the situation cannot be resolved between the faculty member and him/her.
    [The Dean of the College notes the following clarification: In the case of a first offense for which a faculty member has imposed a Level 1 penalty, the right of a student to take a matter to the Honor Council is limited to the question of whether a violation of the Honor Code has occurred.  The faculty member retains the right to impose whatever grade she or he deems appropriate for the assignment and the course.  See also p. 56 “Level 1" Penalty.]
  • To request in writing a continuance be granted for good cause.
  • To have an advocate from the college community.
  • To have a neutral body–the Honor Council–hear and consider the evidence.
  • To obtain witnesses in his/her behalf.
  • To question witnesses.
  • To testify in his/her behalf.
  • To have an explanation in writing of the reasons for the decision reached.
  • To be free from any penalty if exonerated.
Faculty

 Every VWC faculty member has the following rights and responsibilities:

  • To resolve violations of the Honor Code by private discussion with the student(s) in question after first contacting the Dean of the College to determine whether the student has a previous offense, and to report actions taken to the Dean of the College.
  • To refer matters involving a violation of the Honor Code immediately to the Honor Council if the faculty member feels the situation cannot be resolved between the student and the professor.
  • To provide a written statement of the charges for the Chair of the Honor Council.
  • To have a written notice of the date, time, and place of any hearing in which he/she has an official interest.
  • To testify before the Honor Council.
  • To request a continuance be granted for good cause.

Procedures for Dealing with Violations

Procedures Leading Up to Hearing
  • The charging party must submit a written statement of the charge identifying specifically how the Honor Code has been violated.
  • After a formal written charge has been received by the Chair of the Honor Council, the Chair and two Council members (faculty and student appointed by the Chair) may hold a pre-hearing review.  This review determines if there is sufficient cause and evidence for a hearing.  Alternatively, they may immediately determine that a hearing shall be held.
  • If it is determined that the case shall be heard, the meeting of the Honor Council will take place as soon as possible and in no case later than one week.
  • All individuals involved will be notified in writing about the time and place of the Honor Council meeting.  This notice will also instruct these individuals that the meeting will occur in their presence or absence.
  • The Chair of the Council will preside, and three faculty members and three student members must be present.
  • In any Honor Council hearing, neither strict rules of evidence nor any right to legal counsel shall apply.  The proceedings shall be conducted so as to achieve fundamental fairness and prompt resolution.
  • At the Honor Council hearing only those persons (other than the charged student’s college community advocate and the Council itself) directly involved in the incident may be present.  A written record will be kept of all meetings.
Conduct of the Hearing

The Chair conducts the hearing as follows:

  • Chair asks parties to enter, seats them, and then explains details of the charge and the evidence presented so far.
  • Chair asks charging party to respond and to say what she/he wishes to say.
  • Chair asks accused party to respond and to say what she/he wishes to say.  Accused party may make statements and/or ask questions.
  • Chair invites Honor Council to ask questions.  Chair makes sure questions are in the form of a question, non-argumentative, and relevant.
  • Once everyone has had a chance to testify, ask questions, and hear all the evidence, the Chair asks the charging party and accused party to leave while the Council deliberates.  The three students and three faculty members determine guilt or innocence, and if guilty, impose penalty.  Chair votes only to break a tie.
  • Chair asks parties to return and explains the Council’s findings.
  • Chair gives an explanation of the reasons for the Council’s decision and adjourns meeting.

Within twenty-four hours after the Honor Council meeting, the Chair shall give a written report of the Council's decision to the plaintiff(s), defendant(s), the Dean of the College, the Vice President for Student Affairs, and the Dean of Students.  This written report shall include an explanation of the reasons for the decision reached.  If a Level 2 or Level 3 penalty is imposed, the Dean of Students will be called upon to assist in the process of withdrawal from the college.  Ordinarily this will occur within forty-eight hours of the decision.

If an individual is found guilty and is dismissed from the college, the evidence and records of the proceedings should be maintained permanently in the office of the Dean of the College.

If an individual is found guilty, is suspended, and is then readmitted to the college, the evidence and records of the proceedings should be kept in the office of the Dean of the College and then destroyed after the graduation of the person.

If an individual is found not guilty, the evidence and records of the proceedings shall be held for two weeks and then destroyed.

The student's name, the charge, the date, and the decision in each case should be kept permanently in the office of the Dean of the College.

Penalties

The Graduated Penalty System

Virginia Wesleyan College operates under a graduated penalty system.  In this system there is no set penalty for each violation of the Honor Code.  Once it is determined a student has violated the Honor Code, it is first the responsibility of the individual faculty member and then the Honor Council to determine what penalty is justified in a case.  The penalties consist of the following:

Level 1

Faculty are able to implement Level 1 penalties for purely academic violations without referring the matter to the Honor Council.

  • Verbal reprimand
  • Written reprimand
  • Failure of assignment or test
  • Failure of course

Any other appropriate sanction short of suspension may be recommended at Level 1, but must be approved by the Honor Council following a hearing.

Faculty are urged to check with the Dean of the College to determine if a student has a previous offense of the Honor Code before taking action.  If the student has committed a previous offense, the Dean of the College may recommend that the faculty member refer the new violation directly to the Honor Council.  All punitive actions taken by faculty must be reported to the Dean of the College, who will keep a record of the actions taken.

Level 2

The presumptive sentence for the commission of a second honor offense is suspension from the college for a minimum of one semester, which, in the judgment of the Honor Council, may be the semester in which the offense occurs or the semester following the occurrence of the offense.  The maximum Level 2 sentence may not exceed suspension for four semesters.  A student may overcome the presumption in favor of suspension by showing mitigating circumstances, which may include, but are not limited to, the following:

  • Self-reporting of the offense prior to the charge
  • Admission of, and remorse with regard to, the offense
  • Lack of understanding with respect to the nature of the offense

In the event the Honor Council chooses not to impose suspension for a Level 2 offense, it may impose an appropriate alternative penalty or penalties, which may include, but are not limited to, the following:

  • Completing a workshop on the topic related to the violation
  • Writing a paper on a topic related to the violation, citing sources
  • Completing community service hours related to the violation
  • Writing and presenting a speech on the Honor Code to various audiences

A first Honor offense may constitute a Level 2 violation if, in the judgment of the Honor Council, there were aggravating circumstances, which may include, but are not limited to, the following:

  • The student knowingly engaged in a pattern of deception with regard to more than one assignment in the same class
  • The student knowingly conspired with other students to compromise the integrity of an assignment or test
  • The student knowingly engaged in an act of dishonesty affecting more than one course or the campus generally

Level 3

The commission of a third offense constitutes a Level 3 violation for which the mandatory sentence is separation from the college and loss of credit in all courses in which the student is enrolled at the time of the violation.  A second Honor offense – or, in rare instances, a first Honor offense – may constitute a Level 3 violation if, in the judgment of the Honor Council, there were aggravating circumstances, which may include, but are not limited to, the following:

  • The student knowingly engaged in a pattern of deception with regard to more than one assignment in the same class
  • The student knowingly conspired with other students to compromise the integrity of an assignment or test
  • The student knowingly engaged in an act of dishonesty affecting more than one course or the campus generally

Procedure for Appeal or Request for a New Hearing

Procedure

The person requesting an appeal or a new hearing shall file a written notice with the Dean of the College within seven days following the original hearing (weekend and holidays excluded).  In the case of new evidence, however, this time period may be extended by the Chair.

Requests shall be dated and contain a statement of the grounds for the new hearing or appeal and the signature of the person making the request. Requests shall specify whether an appeal or a new hearing is requested.

New Hearing

Grounds for a new hearing include the discovery of new facts that even in the exercise of due diligence were unavailable at the time of the hearing and which could alter the outcome.

Requests for a new hearing must include the following:

  • A statement of new evidence.
  • The names of those individuals who will present this evidence.
  • Reasons for omission of evidence from original hearing.
  • Reasons that this evidence could contribute to a decision other than that which was originally made.

Duties of the New Hearing and Appeals Committee in response to Request for New Hearing: This committee will review the request and determine if the request has merit.  If the committee finds the request has merit, it has the power to call for a new hearing.  If a new hearing is indicated then the full Honor Council procedure will be repeated, this time to include the new evidence.

Appeal

There are two grounds for appeal: excessive sanctions or material violation(s) of the hearing procedure.

Excessive Sanctions:   If the appeal is based on excessive sanction, specific information must be cited indicating why the sanction is unreasonable in light of the charges.

Duties of the New Hearing and Appeals Committee in response to a request for an appeal based on excessive sanction: This committee will review the request for appeal and determine if the request has merit.  If the New Hearing and Appeals Committee decides to consider the appeal, it has the power to:

  • Uphold the original decision.
  • Uphold the original decision but alter part or all of a previously imposed penalty.
  • Exonerate the student.

Material Violation(s) of Procedure:   If the appeal is based on a violation(s) of hearing procedure it must include:

  • Citation of specific procedures in the Honor Code which were omitted or improperly followed.
  • Reason(s) why procedural error was not mentioned in the original hearing.
  • Reason(s) why correction of error can contribute to a decision other than that which was originally made.

Duties of the New Hearing and Appeals Committee in response to a request for an appeal based on a material violation(s) of hearing procedure: This committee will review the request to determine if the request has merit.  If the New Hearing and Appeals Committee decides to consider the appeal, it has the power to:

  • Determine no material violation(s) of procedure occurred and uphold the original decision.
  • Find material violation(s) of procedure occurred and declare the original decision void due to procedural error.  In such case, the committee may, but shall not be obligated to, remand the case to the Honor Council with directions to correct violation(s) of procedure.

Membership of the Honor Council and of the New Hearing and Appeals

Honor Council

Chair

The Honor Council Chair shall be a faculty member appointed for a two-year term by the Dean of the College in consultation with the divisional chairs and the student body president.  The Chair shall convene and preside over all meetings of the Council.  The Chair shall decide the outcome of all Council determinations which result in a tie.

Faculty

The faculty members of the Honor Council shall consist of three members and three alternates.  One member and one alternate will be elected from each division of the college.  Each member and each alternate shall serve a three year term.  Membership shall be staggered so that two or more faculty members do not rotate off the Council on the same year.

Students

The student members of the Honor Council shall consist of three members and three alternates, to be appointed by the student body president and the president of the college.  Each member will serve a one year term.  The Vice President for Student Affairs or the Dean of Students may appoint interim student members when necessary, if regular members and alternates are unavailable to serve.

In addition to conducting hearings, the Honor Council is responsible for educating faculty, staff, and students on a yearly basis on matters regarding the Honor Code.

New Hearing and Appeals Committee

The New Hearing and Appeals Committee will consist of the Dean of the College, one faculty member to be elected in the spring semester, and the Student Government Association president.

As a liberal arts college, Virginia Wesleyan is committed to values of citizenship and social responsibility fundamental to a community of scholars.  Students who join this academic community are expected to follow a code of appropriate behaviors and actions in their daily lives, the Virginia Wesleyan Creed.

We accept and support the Virginia Wesleyan Honor Code.

. . . a commitment to trustworthiness and a willingness to assume personal responsibility for honorable behavior.

We seek experiences that enhance personal academic excellence and an integrated liberal arts perspective. 

. . . a commitment to sustained achievement in the classroom.

We abide by and uphold the Virginia Wesleyan Community Standards.

. . . a commitment to good campus citizenship in all undertakings.

We value and respect diversity in all facets of our multicultural society.

. . . a commitment to recognize and to celebrate the importance of cultural differences within our campus community and to oppose all forms of discrimination.

We aspire to be a supportive community that respects the value of faith and religious freedom. 

. . . a commitment to cultivate spiritual sensitivity and to foster personal commitment that leads to ethical conduct.

 We respect the personal belongings of others and the property of the College. 

. . . a commitment to oppose all forms of vandalism or theft of personal and College property. 

We accept our role in protecting the environment. 

. . . a commitment to stewardship through sustainable practices. 

We embrace the importance of personal well-being. 

. . . a commitment to a healthy lifestyle in all its facets. 

We engage in the civic life and activities of our community. 

. . . a commitment to improve the quality of life of others. 

The Creed reflects and amplifies the College’s Honor Code, Mission Statement, and Community Standards.

This information is a quick reference for specific emergencies.  A complete description of Virginia Wesleyan College’s Emergency Operations Plan can be found on the College’s website at www.vwc.edu/emergency.

In the event of any crisis that affects the Virginia Wesleyan College campus, steps will be taken immediately to assure the safety and security of the campus community.  Virginia Wesleyan College will communicate quickly and resume normal operation as soon as it is practical.  The Virginia Wesleyan College Emergency Response Team (CERT) is comprised of key administrators who are responsible for preparing for and responding to campus emergencies of all varieties.

In case of an emergency, the College will utilize the following means to communicate important information:

  • Campus Siren
  • College Inclement Weather Hotline/Emergency Closing (757.455.5711)
  • College Voicemail
  • Email (safe@vwc.edu)
  • LiveSafe (your campus safety app)

It is important for all members of our community to take responsibility for their own safety and well-being.  Everyone should be aware of their environment and avoid situations that could potentially harm them.

For on-campus dialing, dial the last four digits from any campus phone.

Fire

In the event of a fire:

  • Immediately evacuate the building using the nearest available exit.  Leave all items and leave as quick as possible.
  • When leaving a room, check the door for heat and open the door slowly.
  • Do not use elevators.
  • If you are unable to leave your office or room, try to exit through a window or yell for help.
  • If possible, activate the fire alarm on your way out.
  • Assist in evacuation of others.
  • Call Campus Security 757.233.8888.
  • Stay away from the building.
  • Wait for the all clear given by Campus Security or Residence Life.
  • If the fire is not large, try to use the appropriate fire extinguisher, but do not put your safety at risk.
Weather Emergencies

During times of severe weather, evacuation of a building may not be advisable.  If you have to take shelter in a building, instructions such as staying inside away from windows will be communicated using one or all of the methods listed above.

Tornados

When the National Weather Service issues a tornado warning for our area, the warning occurs when a tornado has been sighted or is being indicated on radar in the Norfolk/Virginia Beach area, the Campus Siren will be sounded and followed by a LiveSafe message.

Additionally, students, staff, and faculty should take the following precautionary steps:

  • Move to the lowest part of the building or a central hallway without windows.
  • Stay as far away from windows, mirrors, or unsecured objects such as dressers, cabinets, or bookcases.
  • Do not use elevators.
  • Be ready to assist those with disabilities.
  • Remain in the safe area until the warning has expired and you have been given the all-clear from Campus Security or Residence Life.
  • Listen to local TV, radio stations, or your weather radio.
  • Planning ahead and knowing where you are to go in severe weather situations will help save your life.
Cancellation of Classes

Should it become necessary to cancel classes due to inclement weather, call the College's Inclement Weather Hotline/Emergency Closing number, 757.455.5711, or listen to local radio and television stations.

Unforeseen Life-Threatening Emergencies

An Unforeseen Life-Threatening Emergency is defined as a crisis situation where the actions of an individual or group of individuals may result in serious injury and/or death to members of the campus community.  An Unforeseen Life-Threatening Emergency is not a situation such as health concerns or other non-urgent matter that can be managed though means that will not disrupt the campus community.  Gunfire, bomb threats, and hostage situations are all examples of Unforeseen Life-Threatening Emergencies.

All Unforeseen Life-Threatening Emergencies will require the response of the Virginia Beach Police Department, and the College’s primary responsibility during an Unforeseen Life-Threatening Emergency will be communication.

  • Call 911.  Should you be using a campus telephone, you must first press 9 to get an outside dial tone and then press the numbers 911 for emergency services.
  • Call Campus Security 757.233.8888.

Medical Emergency

Illness or Injury
  • Remain calm.
  • Do not attempt first aid unless you are First Aid and CPR Certified.
  • Call 911.  Should you be using a campus telephone, you must first press 9 to get an outside dial tone and then press the numbers 911 for emergency services.
  • Call Campus Security 757.233.8888.
  • Do not attempt to move the person unless the person’s life is in danger.  Check the area for possible things that could make the situation hazardous.
  • Provide assistance to Campus Security and the Fire Department if needed.
  • Campus Security will notify Residence Life and the Dean of Students if it is a student injury.
  • Campus Security will notify the Academic Dean’s office or the Business Office when a faculty or staff member is ill or injured.

The Standards of Student Conduct describe conduct that is acceptable and prohibited at the College and sets forth the procedures by which student conduct matters will be handled at the College.  Student conduct matters shall be handled in a prompt, fair, and impartial manner.  The Standards shall govern the conduct of students and their guests on the campus of Virginia Wesleyan College, at College-sponsored activities and functions, and as otherwise provided herein.

All students of the College are expected to conduct themselves in such a manner as to be a credit to them and to Virginia Wesleyan College.  As responsible citizens and members of the College community, students are expected to comply with local, state, and federal laws, and with all published College policies and regulations.

In order to fulfill its functions as an educational institution and to protect all members of the College community, Virginia Wesleyan College has the right to maintain order within the College and to exclude persons who disrupt the educational process.

Matriculation and/or continued enrollment at Virginia Wesleyan College is a privilege, not a right.  Any revocation of such a privilege would be intended to protect or support the standards of the College community.  All students are expected to familiarize themselves with the details of these standards, issued online annually by the College.

The Vice President for Student Affairs is the person designated by the College President to be responsible for the administration of the Standards of Student Conduct.
The Standards of Student Conduct, College policies, and related conduct procedures are not contracts and do not confer contractual rights upon any individual.  The College has the right to amend or modify the Standards of Student Conduct, College policies, and related conduct procedures from time to time, without prior notice.  Additionally, the Standards of Student Conduct, College policies, and related conduct procedures are not intended to replicate or supersede state, federal, criminal, or civil laws or procedures.  College policies differ from the criminal and civil justice system and a finding of responsibility for a violation of the Standards of Student Conduct or a College policy shall not be construed as a finding that any criminal or civil statue has been violated.

Administrative Action
Administrative action is an option available to students who have acknowledged their policy violation, have accepted responsibility for their misconduct, and do not chose to utilize the arbitration process.  The student and a member of the Residence Life Professional Staff or the Dean of Students is then involved in a discussion regarding appropriate sanctioning.

Administrative Withdrawal
Should it be determined that a student is a risk to him/herself or others, based on exhibited and documented behavior, or if a student continues to remain academically unengaged after reasonable intervention from the College, the student may be administratively withdrawn.  This process is ordinarily coordinated by the Dean of Students in consultation with the Vice Presidents of Academic and Student Affairs as well as the Vice President for Finance and Director of Financial Aid.  Financial and academic matters related to an administrative withdrawal will be handled on a case by case basis, though they will normally adhere to existing College policies and practices.

Alcohol Probation
While on alcohol probation, students, regardless of age, are prohibited from consuming, possessing, or being under the influence of alcohol while on the campus of Virginia Wesleyan College, and subsequent infractions may result in their suspension from the College.

Anonymous Sexual Assault Report
A mechanism for students wishing to report an instance of Sexual Misconduct/Violation of Title IX.  This report must be made to a protected employee, more specifically, the College’s counselors, chaplain, or nurse.  A student who makes an anonymous report will be counseled about their options, to include reporting it to College officials and/or the police.

Appeal
In cases involving Title IX/sexual misconduct, the Complainant and Respondent have the right to appeal the decision of the Sexual Misconduct Board (SMB).  The Complainant and Respondent also have the right to written notice of any change in the outcome or sanctions imposed. This appeal must be provided in writing to the Vice President for Student Affairs, who shall serve as the Chair of the Sexual Misconduct Committee of Appeals (SMCA).  This appeal must be based on one or more of the following: (a) new evidence relevant to the reviewed matter and a reason why it was not available at the time of the hearing, (b) a perceived violation of due process and justification for the claim, (c) excessive sanctions with an explanation for the reason for such claim.

Automatic Review
All CAB decisions are automatically reviewed by the CRB.  If affirmed by the CRB, the decision shall be final.  The CRB may also remand the case to the CAB with explicit directions which may or may not require a rehearing.

Campus Safety Partnership
The Campus Safety Partnership (CSP) consists of members of the Residence Life and Campus Security staffs working in tandem with an off duty but uniformed and armed Virginia Beach Police Officer.  The members of this partnership, whose main objective is the safety of the students of Virginia Wesleyan College, patrol campus during the late night and early morning hours during the fall and spring semesters. Though employed part-time by the College, the police officer is first and foremost obligated to his/her sworn duties as a law enforcement agent of the Commonwealth and will, when situations warrant, issue citations and, if necessary, make arrests.  Typically, this action is necessitated when alcohol or drugs are involved, or if a student acts violently, makes threats, or otherwise becomes unruly.

Campus Work Service
A disciplinary measure that establishes an opportunity for a student to contribute to the betterment of the campus community through work assigned through the Office of Residence Life.  While completing Campus Work Service hours, students may participate in a variety of tasks ranging from clerical duties, general maintenance, and/or grounds improvement.  As a condition of sanctioning, students are obligated to complete Campus Work Service hours, situations that result in an inability to complete hours will be promptly evaluated and may result in further sanctioning.

Clery Reporting/Student Right to Know Act
The collection and reporting of campus criminal activity is a requirement of federal law and an important part of the College's Campus Security function. The law was originally named the Student Right To Know And Campus Security Act [20 USC Section 1092 (f)(1)(I)]. The original 1990 legislation has been amended several times and renamed the Clery Act in memory of Jeanne Clery, a victim of on-campus rape and murder whose tragic loss was instrumental in developing the legislation.  The College compiles and publishes an Annual Security and Fire Safety Report (ASFSR), and ongoing campus crime and fire logs. Information and protocol regarding these and other crime prevention efforts are described below. Additionally, the College advises prospective and current students as well as College employees of Virginia Wesleyan's Campus Security Report. The Campus Security Report includes crime statistics that are annually reported to the U.S. Department of Education. 

Information Gathering Protocol.  The Director of Campus Security is designated as the data gathering coordinator for the ASFSR. The Campus Security office collects data from the following resources:  Residence Life, local law enforcement, its own staff, and the College's Title IX Coordinator.  The crime statistics also reflect any reportable offenses that occurred on campus, in certain non-campus buildings or on public property that is immediately adjacent to and accessible from the campus.

Coercion
Coercion is an unreasonable amount of pressure to engage in sexual activity. Coercion begins not when you make the sexual advance, but when you realize the other person does not want to be convinced and you continue to push.

College Community Arbitration System
The College's process for managing instances of alleged misconduct, excluding matters of alleged Title IX/Sexual misconduct.  This system includes Village Council, Community Relations Council, Community Arbitration Board, and Community Review Board. Additionally, should a situation warrant and if a student(s) agrees, matters may be resolved through Administrative Action. Due process is fundamentally a series of provisions designed to assure the proper presentation of all relevant facts and beliefs in an open and forthright manner.  Due process begins in the life of the general community itself.  No amount of formal process will of itself create the conditions of general justice in the life of a community.  In the deepest sense, justice is everyone's responsibility as well as everyone's right.  Genuine discussion of problems requires openness.  Due process rules out secret "trials," "information hearings" convened without the accused's knowledge or presence, "testimony" from faceless informers and so forth.  Indeed, the presence of such activities within the life of a community invariably indicates weaknesses rather than strengths and suggest motivations which are not in line with the provisions of fundamental fairness.  The health of a community is reliably indicated by the extent to which the community depends upon openness and directness rather than upon secrecy and expediency.  In any proceeding within the Community Arbitration Process, a person accused of a violation of College policy will receive written notice of his alleged misconduct; be given a specific time, date, and place where the allegations will be mediated or arbitrated; and be assigned a mentor to guide them through the arbitration process.  Ordinarily a Residence Life staff member, not involved in the alleged incident, will serve as the fact finder to present their report to the appropriate arbitration hearing body. This individual will be permitted to appear and present evidence and testimony and request others who have first-hand knowledge of the incident to do so on his behalf at the mediation or arbitration hearing. In those situations where a binding arbitration decision is made by the Community Arbitration Board, it first must be reviewed and affirmed by the Community Review Board before the decision is final. All proceedings will be intended to result in a fair and expeditious resolution, and strict rules of evidence and other judicial formalities shall not apply.  In reviewing matters where responsibility cannot be conclusively proven through admissions of the parties or other incontrovertible evidence, the College may rely on the preponderance of evidence to arrive at a resolution.

College Emergency Response Team (CERT)
CERT is comprised of key administrators who are responsible for preparing for and responding to campus emergencies of all varieties.

Community Arbitration Board (CAB)
The Dean of Students, a faculty member (who will preside as chair) and the President of the Student Government Association shall convene to hear the following matters: when the Village Hall Council or the CRC are unable to establish a remedy or sanction mutually satisfactory to all parties involved; in special circumstances (it is agreed by all parties involved that the CAB should be the original hearing body); when a student is currently under sanction for previous infractions of the Community Standards; or in matters of severe consequence.  The Vice President, other elected officer of the Student Government Association, or, in certain circumstances when there is a conflict of interest, a member of Omicron Delta Kappa will be appointed as an alternate member of the CAB.  The CAB will organize itself internally and will proceed according to the arbitration process.  The overtones of a courtroom are to be avoided and the procedural rules held to the minimum consistent with efficient proceedings and due process.  The major distinction between this level of discussion and those preceding is that the CAB will develop its own decision which will be binding on the parties concerned.  The CAB has the authority to impose sanctions, levy financial penalties, require campus work service, make a counseling referral, remove or reassign students from campus housing, and require compliance with other specific requests subject to review by the Community Review Board.  CAB meetings may be videotaped and/or audiotaped for record keeping and review purposes.

Community Relations Council (CRC)
In the event that the Village Council, the complainant(s) and/or the person(s) complained against decide that the Village Council cannot impartially hear and resolve the complaint, any of these parties may request that the Community Relations Council become the hearing body.  CRC consists of two students appointed by the Student Government Association President and confirmed by the senate (at least one of whom must be a commuter and at least one of whom must be female and at least one must be male) and the Student Government Association Vice President who will serve as chair.  A senior senator will be appointed as an alternate member of the CRC by the S.G.A.  Their duties include:

  • Mediates promptly all cases referred by the Village Council, Dean of Students, and other community members.
  • Notifies the Vice President for Student Affairs and the Dean of Students of action taken in all cases. Procedure will be informal, but structured in such way as to encourage open discussion between all parties.
  • If a problem cannot be resolved in a meeting of the CRC, the Dean of Students shall call a hearing of the CAB to consider the matter.

Community Review Board (CRB)
CRB consists of two full-time teaching faculty and two students, appointed by the S.G.A.  A member of SGA's executive board or senior senator will be appointed as an alternate member of the Community Relations Board, or, in certain circumstances when there is a conflict of interest, a member of Omicron Delta Kappa will be appointed as an alternate member of the CRB.  CRB (1) Organizes itself, selects its own chair, and establishes its own procedures for properly executing its functions; (2) Automatically reviews the procedures and conclusions of the CAB in each instance where the latter body has issued an opinion.  The prime concern of this review shall be to determine whether or not the CAB conducted a reasonably fair and thorough hearing, and to evaluate the imposed decision as being reasonable and in the best interests of the College community; (3) Affirms the actions of the CAB or directs it to reconsider a matter under review. In the latter case, the CRB must provide the CAB with a set of explicit directions to be met in performance of its reconsideration.  The CRB may determine that CAB findings are not supported by the evidence and/or are inconsistent with College policy or that a sanction is excessive, but it may not take any evidence, make a finding of fact or direct the specific decision which the CAB is to make on reconsideration.  Upon receiving a specific direction from the CRB, the CAB will determine whether an additional hearing is necessary. (4) The CRB will notify the Dean of Students of their decision.

Complainant
Anyone who believes there has been an act of discrimination on the basis of sex against any person or group in a program or activity.  This term is most utilized in cases of alleged violations of Title IX and sexual misconduct.

Conduct Probation.  
A disciplinary measure that sets forth the condition that if while on conduct probation, a student is found guilty of further violations of any College policy, he should expect more severe disciplinary action.  The probation period usually lasts from one to two semesters depending upon the severity of the violation.  If at the end of the Conduct Probation period no further violations have occurred, the student is automatically removed from probationary status.  With conduct probation, at the discretion of the Dean of Students, parents are notified of the violation.  A copy of the hearing will stay in the student's record folder until the folder is destroyed.

Confidential Report of Alleged Sexual Misconduct/Title IX Violations
A complaint to a College recognized confidential resource.  These individuals are: (1) Director of Counseling Services, (2) Associate Director of Counseling Services and Victim and Survivor Support Specialist, (3) Director of Health Services, (4) Chaplain.

Consent
Consent is a voluntary and affirmed agreement to engage in sexual activity. Someone who is incapacitated cannot consent. Past consent does not imply future consent. Silence or absence of resistance does not imply consent. Consent to engage in sexual activity with one person does not imply consent to engage in sexual activity with another. Consent can be withdrawn at any time. Coercion, force, or threat of either invalidates consent. Incapacitation, such as due to the use of drugs or alcohol, when a person is asleep or unconscious, or because of an intellectual or other disability, prevents the student from having the capacity to give consent.

Consequences
Consequences of failure to abide by a decision issued by Village Council, CRC, or the CAB, once affirmed by the CRB, are serious.  Any such situation will result directly in a new hearing before the CAB, which may result in more severe sanctions.

Counseling Referral.   Based on certain circumstances and preliminary assessments, the Office of Residence Life, CAB, and the Dean of Students may require a student to meet with a member of the Counseling Services staff.  This action is implemented in cases where the student’s welfare or behavior warrants such a resolve.  As a condition of sanctioning, the student is expected to arrange that meeting and follow any additional assessments and recommendations made by the counselor.

Disciplinary Probation
A probationary status which is ordinarily more serious in nature, usually lasts from one to two semesters and is usually administered by the CAB.  If the student on Disciplinary Probation commits any further violations, he is subject to suspension or dismissal from the College.  At the discretion of the Dean of Students, disciplinary probation could include a second notice to parents.  A copy of the hearing materials will stay in the student's folder until the folder is destroyed.

Dismissal
A permanent separation from the College.  The College will prominently note on a student’s academic transcript a student’s dismissal for violating polices governing sexual misconduct.  Once a student is dismissed from the College, the student will no longer be permitted on the VWC campus for any reason.

Disposition of Results
A draft summary of the infraction(s) and sanction(s) agreed upon in either Village Council or CRC hearings is submitted to the Dean of Students within two (2) days after the hearing.  The Dean of Students will be responsible for enforcing the sanctions agreed upon by the Hearing Body.  A student’s failure to abide by these decisions will result in an additional referral to the CAB.

Drug Probation.  
While on drug probation, should a student be found using, possessing, or being in the presence of drug paraphernalia or illegal substances on the campus of Virginia Wesleyan, they may be subject to suspension or dismissal from the College.

External Evaluation
In cases where a student’s behavior may indicate a significant degree of problematic substance use and/or difficulty controlling that use, the administration, in consultation with the Director of Counseling Services, may mandate as a condition of continued enrollment, that the student receive evaluative services and/or treatment beyond that available in the Student Counseling Center.  With such instances, the Director of Counseling Services will be available to assist the student with locating a local practitioner who specializes in the desired area and will act as liaison for the College, with that practitioner.  Students are expected to follow the assessment and treatment recommended by the practitioner and authorize any release of information necessary for that practitioner to communicate with the Director of Counseling Services regarding compliance and progress.

FERPA (Family Educational Rights and Privacy Act of 1974)
In accordance with Federal law, it is necessary for a Virginia Wesleyan College school official to have written consent from a student prior to releasing information from the student's educational record to any source outside the College that is not an agent of the College. The exception to this situation is information considered "Directory Information."

Formal Complaint of Sexual Misconduct/Title IX (also referred to as a "Formal Report")
A report of a believed violation of the College's Sexual Misconduct/Title IX policy to a responsible employee.  All reports to responsible employees must be conveyed to the Sexual Misconduct Review Committee or the Title IX or Deputy Title IX Coordinators.  This information will include all relevant information, to include the complainant’s name and the name of the respondent.

Grade Policy
Students suspended or dismissed from the College for disciplinary reasons will receive a grade of W or WF in each course in which they are currently enrolled at the discretion of the instructor of that course, unless work in a given course has already been completed, in which case the student will receive that grade already earned. 

Hazing
The College's policy against hazing is separate from the sexual misconduct policy. In some cases conduct may implicate both policies. Hazing is an act that, as an explicit or implicit condition for initiation to, admission into, affiliation with, or continued membership in a group or organization, could be seen by a reasonable person as endangering the physical health of an individual or as causing mental distress to an individual through, for example, humiliating, intimidating, or demeaning treatment; destroys or removes public or private property; involves the consumption of alcohol, other drugs, or other substances; or violates any of the policies of Virginia Wesleyan College. Hazing that involves sexual misconduct will be investigated by the Sexual Misconduct Review Committee and the College's Deputy Title IX Coordinators in addition to other campus officials.  In addition to the College’s policy, the Code of Virginia (§18.2-56) defines hazing as mistreatment so as to cause bodily injury.

Incapacitation
The physical and/or mental inability to make informed, rational judgments that voids an individual's ability to give consent. Incapacitation may be caused by a permanent or temporary physical or mental impairment. Incapacitation may also result from the consumption of alcohol or the use of drugs.  The use of alcohol or drugs may, but does not automatically affect a person's ability to consent to sexual contact. The consumption of alcohol or drugs may create a mental incapacity if the nature and degree of the intoxication go beyond the stage of merely reduced inhibition and reach a point in which the victim does not understand the nature and consequences of the sexual act. In such cases, the person cannot consent.  A person violates the sexual misconduct policy if he or she has sexual contact with someone he or she knows or should know is mentally incapacitated or has reached the degree of intoxication that results in incapacitation. The test of whether an individual should know about another's incapacitation is whether a reasonable, sober person would know about the incapacitation. An accused student cannot rebut a sexual misconduct charge merely by arguing that he or she was drunk or otherwise impaired and, as a result did not know that the other person was incapacitated.  A person who is passed out or unconscious as a result of the consumption of alcohol or drugs is physically helpless and is not able to consent.

Interim Suspension and Class Removal
In certain circumstances, the Title IX and/or Deputy Title IX Coordinators, Dean of Students, or other administrator, after consultation with relevant College officials, may impose a College or residence hall “interim” suspension prior to the resolution of a conduct case before the Sexual Misconduct and Community Arbitration Boards. Interim suspension may be imposed when the Title IX/Deputy Title IX Coordinators, or other College Staff member has a reasonable basis to conclude that: (a) the continued presence of a student on campus or in a residence hall may create a risk to the health or safety of students or of other members of the College community; or (b) a student poses an ongoing threat of disruption of, or interference with, the normal operations of the College. During an interim suspension, a student must leave campus immediately and shall not participate in academic, extracurricular, or other activities of the College except as may be authorized by the College administrators.  Provisions may be made for a student to tend to academic obligations at the discretion of College administrators.  An interim suspension shall typically remain in effect until the matter is adjudicated by the CAB or SMB.

Intimidation
Intimidation can be defined as an implied threat, feeling of fear.  e.g., "If you sleep with me, I will invite you to a party.” or “Everyone is doing it, it’s no big deal.”

LiveSafe
An opt-in program that allows students to easily share information and safety concerns with Campus Security by submitting texts, pictures, and audio, with an option of remaining anonymous. Students may also live chat with Campus Security, view a helpful safety map, and allow friends to monitor their location for everyday safety.  Students may create a profile, which will include one email address and one telephone number that will be used by the College to notify campus members of emergencies and other timely information.  The LiveSafe app works with most smartphones and is available for download in the iTunes and Google Play app stores.

Mentor (CAB)
During the process leading up to and culminating with a meeting of the Community Arbitration Board, a student whose actions are being arbitrated may select a mentor from the faculty, staff, or student body.  The role of the mentor is prescribed and limited as follows:  The provision of social and emotional support for the student throughout the arbitration process.  The provision of advice regarding College policy and procedures, both prior to and after the hearing, to include review of the decision rationales for similar cases.  During the hearing, the mentor may be present, but is not a witness and so may not testify or argue or express opinions in the hearing.  He or she may speak with the student, offering support and informed advice during the hearing. 

Mentor (SMB)
In cases of alleged Title IX/Sexual Misconduct cases, the complainant and respondent may choose their parent, legal representation, or other person to serve as their mentor.  However, regardless of the mentor's relationship with the student, he or she shall not be afforded the right to participate or influence the proceedings or the findings of the Sexual Misconduct Board.

Mode of Hearing
In an atmosphere of informality and with the explicit goal of problem solving through rational negotiation, all parties will be permitted to state their versions of events, including persons asked to contribute information who are not the primary parties involved.  The procedure will be as unstructured as proves conducive to effective communication and a fair and expeditious proceeding, consistent with the problem.

Memoranda of Understanding (MOU)
In accordance with the laws of the Commonwealth of Virginia, Virginia Wesleyan College has entered mutual aid agreements in the form of MOUs with law enforcement agencies in the cities of both Virginia Beach and Norfolk, with the State Police, and Sexual Assault Support Services of the YWCA.  These agreements define the relationship between the College and the aforementioned agencies in times of crisis or in other matters that would involve cooperation and or collaboration.  Based on recent legislation, these agreements also speak specifically to the use of authorities in times of actual or alleged felonious sexual misconduct.

Non-Consensual Sexual Contact
Any sexual contact that occurs without consent constitutes non-consensual sexual contact. Examples of sexual contact include, but are not limited to, intentional touching of a person's genitalia, groin, breast, or buttocks or the clothing covering any of those areas, or using force to cause the person to touch his/her own genitalia, groin, breast, or buttocks.

Non-Consensual Sexual Intercourse
The act of sexual intercourse that occurs without consent constitutes non-consensual sexual intercourse. Sexual intercourse is defined by penetration (anal, oral, or vaginal) by a penis, tongue, finger, or inanimate object.

Official Reprimand
A written notice expressing disapproval of the student's conduct.  This notice shall include a reminder that repetition of the violation could result in a more severe sanction.  A copy of the letter is placed in the student's record folder where it will remain until the folder is destroyed.

Other Sanctions as Imposed
In addition or in place of specific sanctions, the College reserves the right to make exceptions or adjustments to the rules when, in its sole opinion, circumstance of the well-being of the College community or the affect which the rule may have upon the College’s best interest dictates.

Petition for Review
Should a student after being suspended from the institution for violation of College Policy, choose to petition for a review of the imposed sanction(s), the student may do so after one month’s time.  Petitions will be reviewed during the tenure of the current members of CAB/CRB.  Petitions received during the summer months will be reviewed in the fall.

Physical Force
Force equated with violence or the use of a weapon constitutes physical force. No matter how slight, any intentional physical impact upon another, use of physical restraint, or the presence of a weapon constitutes the use of force.

Preponderance of Evidence
In order for the College's grievance procedures to be consistent with Title IX standards, the preponderance of the evidence standard is used as the basis for determining culpability for violating Title IX/Sexual misconduct policies.  This requirement means that disciplinary charges against accused students must be proven by "the stronger weight of the evidence" or "more likely than not."  The preponderance standard does not shift the burden of proof. If the Sexual Misconduct Board concludes that the evidence — considered overall — weighs equally on both sides, the "preponderance" standard has not been met and the alleged violation has not been proven

Reassignment of College Housing
When the misconduct of a student is of a severe nature, the student may be removed from his current housing assignment and reassigned to another space on campus.  Ordinarily, a student will receive a warning before being reassigned, however, in more serious matters of misconduct, a student may be reassigned without warning.  This sanction may be given as a result of an arbitration meeting, but it is also at the discretion of the Dean of Students and Associate Dean of Students for Residence Life to administer this sanction outside of the arbitration process.

Referrals.  
CAB may also choose to refer the student on to campus services or make other recommendations and requirements which it determines appropriate.

Refund Policy
Should a student be suspended or dismissed for disciplinary reasons, the College will retain the following amount of tuition, room and board, and institutional and state federal aid.  The tuition and room deposits are non-refundable.  Students may receive a partial refund as follows: 90% during the first week of classes, 50% the second week, and 25% the third week.  After the third week of classes, there is no refund.  Calculations will be based on the date the suspension or dismissal is submitted.  The College will charge an administrative cost allowance for any student suspended or dismissed.  The cost will be five percent (5%) of tuition, room, and meals originally charged, but will not exceed $100.00.  Any federal financial aid will be returned based on the federal return policy.  Please see the full refund policy on the College’s website under “Business Office.” 

Relationship Violence
Physical assault(s), or credible threat(s) of bodily harm, involving adults who are in an intimate relationship.

Removal from College Housing
When the misconduct of a student is of a severe nature, the student may be removed from college housing.  In such a case, the student will be required to live off campus for a given period of time, and will not receive a refund of room and board fees for the current semester.  This period of separation from college housing facilities will not typically be in place for the balance of a student’s tenure at the College and, therefore, the student may be required to live on campus at the end of the separation per the College’s residential requirement.  Ordinarily, a student will receive a warning before being removed from college housing, however, in more serious matters of misconduct, a student may be removed without warning.  This sanction may be given as a result of an arbitration meeting, but it is also at the discretion of the Dean of Students and Associate Dean of Students for Residence Life to administer this sanction outside of the arbitration process.

Residential Housing Probation
Action permitting the student to remain in residence on probationary status.  During the period of probation, if the student is found responsible for additional violation(s), the student may be reassigned to another space on campus or removed from College housing.

Respondent
An individual who is alleged to have violated College policy.  This term is most utilized in cases of alleged violations of Title IX and sexual misconduct.

Responsible Employee
Individuals that have an obligation to report incidents of sexual harassment/misconduct to Campus Security, the Sexual Misconduct Review Committee, the Title IX Coordinator, or Deputy Title IX Coordinators.  Certain individuals are exempt from reporting and may speak with a complainant in confidence.  These individuals may maintain confidentiality unless there is a belief of imminent danger to the community or an individual. Exempt employees are the College Nurse, Counseling Services staff, and the College Chaplain.

Restitution
When the actions of a student result in damage, destruction, misuse or misappropriation of another student's property or College property, the student will be assigned, in lieu of or in addition to the sanction, a reasonable fine or the cost of repair or replacement to the satisfaction of the individual or College.

Restriction
Should it be determined that a student’s presence on campus or in a certain area of campus such as a Village or a Hall poses a threat or jeopardizes the safety, well-being, or comfort of another community member or members, that student may be prohibited from visiting those designated places for a stated period of time.  Restriction may be part of sanctioning through the College’s arbitration system, but may also be enacted by the Dean of Students given the circumstances.

Results of Hearing.  
The sanctions, if any, agreed upon by the Hearing Body will be varied.  Every effort should be made to keep the sanctions appropriate to the event under question.

Return of College Property.  
Students suspended or dismissed from the College must turn in to a college official their VWC student ID, parking decal, and room key card (where applicable).

Sexual Exploitation. 
Taking sexual advantage of another person without effective consent constitutes sexual exploitation. This includes but is not limited to causing the incapacitation of another person for a sexual purpose; causing the prostitution of another person; electronically recording, photographing, or transmitting intimate or sexual utterances, sounds, or images of another person; allowing third parties to observe sexual acts; engaging in voyeurism; distributing intimate or sexual information about another person; and knowingly transmitting a sexually transmitted infection, including HIV, to another person.

Sexual Harassment
Unwelcome sexual advances, including requests for sexual favors or other verbal or physical conduct of a sexual nature constitutes sexual harassment, when one or more of the following occur:  Submission to or rejection of such conduct is made a term or condition of an individual's employment or academic success.  Submission to or rejection of such conduct is used as the basis for employment or academic decisions.  Such conduct has the purpose or effect of interfering with an individual's work or academic performance or creates a hostile, intimidating, or offensive work or educational environment.

Sexual Misconduct
Sexual misconduct is a broad range of behavior that includes but is not limited to non-consensual sexual intercourse, non-consensual sexual contact, sexual exploitation, sexual harassment, relationship violence, and stalking. Sometimes students are unsure if what they or their friends experienced was sexual misconduct. If you are unsure, please contact one of the College's Deputy Title IX Coordinators for students.

Sexual Misconduct Board (SMB)
The Dean of Students (who will preside as chair), a faculty member, and a staff member shall convene to hear incidents involving allegations of misconduct of a sexual nature.  Should there be other alleged infractions of college policy reported to have occurred relevant to the alleged incident of sexual misconduct, those infractions will be adjudicated by the SMB.  The overtones of a courtroom are to be avoided and the procedural rules held to the minimum consistent with efficient proceedings and due process.  The SMB will use a “preponderance of the evidence” standard to develop its decisions which will be binding on the parties involved.  SMB meetings may be videotaped and/or audiotaped for record keeping and review purposes.

Sexual Misconduct Committee of Appeals (SMCA)
The Vice President for Student Affairs (who will preside as chair), a faculty member, and a staff member shall convene to review a decision of the SMB. The SCMA is not a hearing body, but is rather an appeals committee.  Therefore, it will not conduct an additional hearing, but will be responsible for reviewing documents, reports, transcripts, and findings of the SMB for procedural errors pertinent to the original hearing.  When necessary, the SMCA may contact members of the SMB to discuss their deliberations and the rationale for their findings.

Sexual Misconduct Review Committee (SMRC)
The individuals responsible for examining the matter shall henceforth be referred to as the Sexual Misconduct Review Committee (SMRC). This committee will be made up of the Title IX Coordinator or a designee, student affairs representatives, and the Director of Campus Security or a designee.  The committee will meet within 72 hours of the matter being brought to the attention of the Title IX Coordinator, the Deputy Title IX Coordinators, or their designees.  The SMRC will determine whether or not the allegation of sexual misconduct requires additional investigation and subsequent adjudication through the Sexual Misconduct Board.  In the event that the SMRC cannot reach consensus with regard to whether or not the alleged misconduct constitutes a felony, the representative from Campus Security or a designee shall immediately disclose such information to the law-enforcement agency that would be responsible for investigating the alleged act of sexual violence.  In cases in which the alleged sexual misconduct may constitute a crime, as determined by consensus or per the opinion of one or more members of the committee, the SMRC will consult with a local attorney for the Commonwealth.  This consultation will occur within 24 hours after this determination is reached.  Upon this disclosure, the Title IX Coordinator or a designee shall notify the victim that such disclosure is being made.  Code of Virginia (§23-9.2:15)

Sexual Violence
Sexual violence refers to physical sexual acts perpetrated against a person’s will or where a person is incapable of giving consent due to the victim’s use of drugs or alcohol.  An individual also may be unable to give consent due to an intellectual or other disability.  A number of different acts fall into the category of sexual violence, including rape, sexual assault, sexual battery, and sexual coercion.  All such acts of sexual violence are forms of sexual misconduct or harassment covered under Title IX.

Social Probation
At the discretion of the Dean of Students, students residing in designated College housing, i.e. an apartment or townhouse, may be placed on Social Probation for a stated period of time which denies them the privilege to register social events.

Stalking
Repeatedly contacting another person when the contact is unwanted constitutes stalking. The conduct may cause the other person reasonable apprehension of imminent physical harm or substantial impairment of the other person's ability to perform the activities of daily life. Contact includes but is not limited to communication (in person, by phone, or by computer), following a person, and watching or remaining in the physical presence of the other person.

Suspension.   A period of separation from the College, usually from one to two semesters, or until certain conditions are met.  If suspended, the student must leave the campus within 24 hours of notification.  With FERPA consent, parents of suspended students are notified.  Under special circumstances, and with the student's knowledge, exceptions may be taken with regard parent notification without a FERPA release.  Additionally, notification is sent to the Admission Office, the Dean of the College and the Registrar's Office.  The completion of the period of suspension does not guarantee reinstatement.  The decision to readmit a student will be the responsibility of the Admissions Committee.  The College will prominently note on a student’s official academic transcript a student’s suspension for violating policies governing sexual misconduct.  The College shall remove from the student’s academic transcript any notation placed on such transcript upon completion of a term of suspension.  Code of Virginia (§23-9.2:18)  Once a student is suspended from the College, the student will not be allowed on the VWC campus for any reason during the stated period of suspension. 

Threats.  Threats cause a person to do something that he or she would not have done without the threat (forcible compulsion), e.g., "If you do not have sex with me, I will:  harm someone close to you; tell people you are gay; tell; or, tell people you are a whore."

Title IX Coordinator (TIX Coordinator) and Deputy Title IX Coordinator(s) (DTIX Coordinator).
The TIX Coordinator and DTIX Coordinators seek first and foremost to ensure that the victim is safe and that the campus community is protected. They will meet with the complainant of the reported sexual misconduct. They will meet with the respondent and discuss the alleged misconduct and provide information about College policies and procedures.  The DTIX Coordinators are trained in college sexual misconduct and will provide expert and empathetic counsel to the complainant and respondent.  The TIX Coordinator and The DTIX Coordinators serve as members of the SMRC. 

Transcripts
The College will prominently note on a student's official academic transcript a student's Suspension, Dismissal, or with Withdrawal while under investigation, or after having been disciplined, for violating policies governing sexual misconduct.  The College shall remove from the student's academic transcript any notation placed on such transcript upon completion of a term of suspension, or in cases where the student had withdrawn from the institution but was subsequently found not responsible for violating sexual misconduct policies.  Students dismissed from the College for violating policies governing sexual misconduct will retain a permanent notation on the official academic transcript.  Code of Virginia (§23-9.2:18)

Village Council
Consists of a pool of individuals who are identified at the beginning of the academic year.  The Council itself consists of a Chair, who facilitates the meetings, and three or four Village Council members.  The Coordinator must be a resident and will be appointed by the Office of Residence Life staff.  In the case of both the Village Council members and the Coordinator, Resident Assistants will not be members of the Council.  The Village Council duties include:

  • Acts as a mediation board to reach voluntary, mutually agreeable resolutions for problems that arise within its jurisdiction, and, thus, is the initial hearing body of the Community Arbitration Process.
  • Determines and offers specific sanctions, within a prescribed range offered by Residence Life staff.
  • Submits a summary of the infraction(s) and sanction(s) agreed upon to the Assistant/Associate Dean of Students for Residence Life at the conclusion of the hearing.
  • Serves as a central governing agency comprised of peers to promote student accountability and encouraging responsible community living.

Withdrawal
  The College will prominently note on a student’s official academic transcript a student’s withdrawal while under investigation for violating policies governing sexual misconduct.  The College shall remove from the student’s academic transcript any notation placed on such transcript in cases where the student had withdrawn from the College, but was subsequently found not responsible for violating sexual misconduct policies.

Student safety is always a primary concern for Virginia Wesleyan College.  Unfortunately, instances of sexual misconduct, sexual harassment, and sexual violence are a reality at colleges and universities across the country.  The College will investigate and resolve allegations of sexual or gender-based harassment of lesbian, gay, bisexual, and transgender students using the same procedures and standards that it uses in all complaints involving sex-based harassment, sexual misconduct, and sexual violence.  In addition to a threat to safety, these forms of sexual misconduct interfere with students’ rights to receive an education free from discrimination and may also constitute a crime.  Sexual misconduct may impact one’s ability to participate in or benefit from the College’s programs, academic, athletic, or extracurricular, and is, therefore, a potential violation of civil rights.  Because these violations may violate a person’s civil rights, it is important to understand that any complaint of this type will have to be investigated both as a potential violation of College policy and as a possible violation of Title IX, and/or other laws.

In accordance with federal and state laws of the Commonwealth of Virginia, upon receipt of information from a student or a responsible employee obligated to report instances of sexual assault, the Title IX Coordinator or designee, in consultation with one or more of the Deputy Title IX Coordinators, will call for a review of facts as presented by the complainant or other third party community members, as well as any relevant witnesses.  The individuals responsible for examining the matter shall henceforth be referred to as the Sexual Misconduct Review Committee (SMRC).  This Committee will be made up of the Title IX Coordinator or a designee, Student Affairs representatives, and the Director of Campus Security or a designee.  The committee will meet within 72 hours of the matter being brought to the attention of the Title IX Coordinator, the Deputy Title IX Coordinators, or their designees.  The SMRC will determine whether or not the allegation of sexual misconduct requires additional investigation and subsequent adjudication through the Sexual Misconduct Board.  In the event that the SMRC determines that a felony has been committed or cannot reach consensus with regard to whether or not the alleged misconduct constitutes a felony, the representative from Campus Security or a designee shall immediately disclose such information to the law-enforcement agency that would be responsible for investigating the alleged act of sexual violence.  In cases in which the alleged sexual misconduct may constitute a felony, as determined by consensus or per the opinion of one or more members of the committee, the SMRC will consult with the police and with a local attorney for the Commonwealth.  This consultation will occur within 24 hours after this determination is reached.  Upon such disclosure, the Title IX Coordinator or a designee shall notify the victim that such disclosure is being made.

The laws of the Commonwealth of Virginia also require that the College prominently note on a student’s official academic transcript a student’s suspension, dismissal, or withdrawal while under investigation for violating policies governing sexual misconduct.  The College shall remove from the student’s academic transcript any notation placed on such transcript upon completion of a term of suspension, or in cases where the student had withdrawn from the institution, but was subsequently found not responsible for violating sexual misconduct policies.  Students dismissed from the College for violating policies governing sexual misconduct will retain a permanent notation on the official academic transcript.

All members of the College community, including faculty, staff, and students, who have a concern regarding possible sexual misconduct are expected to report such concerns to the Title IX Coordinator or Deputy Title IX Coordinators and/or the Virginia Beach Police Department.

The College prohibits retaliation or retribution, in any form against an individual who reports an actual, potential, or suspected violation of this sexual misconduct policy.  The individual making the report should have a reasonable basis to believe that there has been or may have been a violation of this sexual misconduct policy.  The making of a willfully false report shall be a violation of the College Standards of Conduct.

Anyone who engaged in or attempts to engage in retaliation or retribution against an individual who reports an actual, potential, or suspected violation of this sexual misconduct policy shall be subject to discipline in accordance with the policies and procedures of the College.

Title IX Coordinator (TIX) and Deputy Title IX Coordinators (DTIX):

  • Karla Rasmussen, Director of Human Resources and Title IX Coordinator, 757.455.3316, krasmussen@vwc.edu
  • McCarren Caputa, Associate Dean of Students for Residence Life and Deputy Title IX Coordinator, 757.233.8709, mcaputa@vwc.edu
  • Brandon Elliott, Associate Director of Batten Center, Head Women’s Softball Coach, and Deputy Title IX Coordinator, 757.455.3307, belliott@vwc.edu
  • Kate Griffin, Director of Student Activities, Greek Life, and Commuter Services and Deputy Title IX Coordinator, 757.233.8785, agriffin@vwc.edu
  • Jason Seward, Dean of Freshmen and Director of Batten Center and Deputy Title IX Coordinator, 757.455.2124, jseward@vwc.edu

The TIX Coordinator and DTIX Coordinators’ responsibilities include, but are not limited to:

  • Coordinates and executes the College’s prompt, effective, and equitable response to complaints of sexual misconduct, including implementation of formal and informal resolution procedures in accordance with regulatory requirements and College policy.
  • Meet with complainants to provide information regarding available resources, interim measures, and reporting and resolution options.
  • Meet with respondents to discuss alleged misconduct and to provide information regarding College policy and procedures.
  • Coordinates and monitors a prompt and equitable investigatory process in cases of sexual misconduct.
  • Maintains and monitors data related to complaints and investigative activities, and provides periodic and annual reports as appropriate.
  • Ensures that the College has in place policies and procedures reasonably necessary to foster compliance with Title IX.
  • Provides or facilitates Title IX training, education and programs, consultation, and technical assistance on Title IX for all students, faculty, and staff.
  • Reviews Title IX policies and procedures to ensure that they are clear and consolidated to the maximum extent possible to provide an efficient resource for students, faculty, and staff.
  • In consultation with other College offices, leads the development and implementation of campus climate surveys.
  • Develops, schedules and implements regular events hosted by or supported by the College leadership on campus to raise awareness in the campus community about all forms of sex discrimination (including sexual harassment and sexual assault).
  • Provides information to students and employees regarding their Title IX rights and responsibilities, including information about the resources available on and off campus, the formal and informal complaint processes, the availability of interim measures, and the ability to file a complaint with local law enforcement and complaint with the College simultaneously.
  • Maintains and updates content for the College’s Title IX webpage.
  • Coordinates with representatives from appropriate college departments including security, Human Resources, Student Affairs as well as local community support, education, health and law enforcement resources to identify and address patterns or systematic problems under Title IX and assesses overall efficacy of coordination among college departments. 
  • Regularly attends Title IX education programs to understand best practices as they relate to Title IX and sexual misconduct issues.
  • Monitors, implements and trains impacted areas on matters relating to the Campus Sexual Violence Elimination (SaVE) Act and Violence Against Women Act (VAWA).
  • Coordinates and monitors the annual training of staff and faculty who serve as Title IX investigators, deputy coordinators, those who serve on the review committee, sexual misconduct board and sexual misconduct committee of appeals.

Sexual misconduct is a broad range of behavior that includes but is not limited to non-consensual sexual intercourse, non-consensual sexual contact, sexual exploitation, sexual harassment, dating/relationship violence, domestic violence, and stalking.  Sometimes students are unsure if what they or their friends experienced was sexual misconduct.  If you are unsure, please contact the College’s Title IX Coordinator or one of the Deputy Title IX Coordinators.

If you are a victim of sexual misconduct involving sexual intercourse or contact, we encourage you to do the following:

  • Get to a safe place as soon as you can.
  • Try to preserve all physical evidence. Do not wash clothes or use the toilet. Put all clothing you were wearing at the time of the attack in a paper bag, not in a plastic bag.
  • Get medical attention as soon as possible. A medical examination will provide any necessary treatment and collect important evidence. Injuries may not be immediately apparent.
  • Talk with a counselor who will maintain confidentiality, help explain your options, give you information, and provide emotional support. On campus, you can call the Student Counseling Center at 757.455.3131. When the Counseling Center is closed, a College counselor is on-call and may be reached by either Security personnel or Residence Life Staff/Resident Assistants; you only need to say that you would like to speak with the counselor on call.
  • Sexual Assault Support Services of the YWCA at 757.226.9922 is a local organization that is available on a 24-hour basis and can provide sexual assault advocacy, counseling, and information and education.  Sexual Assault Support Services of the YWCA has an agreement with the College to provide assistance to any VWC student, faculty or staff member who has been sexually assaulted.  Certain on-campus professional staff members are specially trained and available to respond to incidents involving sexual assault, and these include, but are not limited to, the Associate Director of Student Counseling Services at 757.455.3131 and the Director of Health Services at 757.455.3108.
  • Contact someone you trust, such as a close friend, to be with you and support you. 
  • Contact the local police department by calling 911 or 9-911 from a campus telephone.
  • Contact Security by calling 8888 (from a campus phone) or 757.233.8888. On campus, a blue light emergency phone will connect you directly to the Security dispatcher.
  • Contact one of VWC’s DTIX Coordinators for students: Associate Dean of Students for Residence Life at 757.233.8709; Associate Director of Batten Center and Head Women’s Softball Coach at 757.455.3307; Director of Student Activities, Greek Life, and Commuter Services at 757.233.8785; Director of the Batten Center at 757.455.2124.  They can talk with you about your options on campus and refer you to resources available on campus.
Past Abuse

Many individuals experience sexual misconduct and don't tell anyone about it at the time of the incident. If you were victimized weeks ago or even years ago, assistance is still available. Talking with someone now may help you better cope with abuse from the past.

Lesbian, Gay, Bisexual, Transgender, and Queer (LGBTQ) Victims

The College prohibits discrimination based on sexual orientation, gender identity, and gender expression.  The College uses the same process to respond to and investigate reports by or involving members of the LGBTQ community.

The College prohibits all sexual misconduct, including sexual misconduct directed at LGBTQ students, faculty, and staff.  LGBTQ victims at the College receive the same services and support.  Emotional support, counseling, and medical treatment are available to assist any individuals recovering from sexual misconduct.

Male Victims

Records show that most victims of sexual misconduct are women; however, it is important to know that men can also be victims. Male victims at VWC receive the same services and support as do female victims. Emotional support, counseling, and medical treatment are available to assist any individuals recovering from sexual misconduct. 

Medical Treatment

It is important to seek immediate and follow-up medical attention for several reasons:

  • To assess and treat any physical injuries you may have sustained.
  • To determine the risk of sexually transmitted diseases or pregnancy and take appropriate medical measures.
  • To gather evidence that may aid criminal prosecution.

Physical evidence should be collected immediately—ideally within the first 24 hours. It may be collected later, but the quality and quantity of evidence may be diminished.

Immediate Emergency Services

A special hospital exam (PERK: Physical Evidence Recovery Kit) should be performed by an emergency department. VWC students can receive the exam at the following hospitals:

  • Sentara Leigh Memorial Hospital Emergency Department
    830 Kempsville Road
    Norfolk VA 23502
    757.261.6800
  • Sentara Independence Emergency
    800 Independence Blvd.
    Virginia Beach, VA 23455
    757.363.6137
  • Sentara Norfolk General Hospital Emergency Department*
    600 Gresham Drive
    Norfolk, VA 23507
    757.628.3551

Hospital emergency departments follow national standards for survivor care, sexual misconduct exams, and evidence collection procedures. As long as you do not present your insurance card and are at least 18 years of age, your parents will not be notified. Should you choose, you can remain anonymous in order to report and receive care—just inform the triage nurse of your request for anonymity upon your arrival to an emergency room.  You will not be billed for treatment.

At the hospital, you may choose to undergo a PERK exam even if you are unsure whether you want to report the sexual misconduct to the police and want time to think about it. If you choose to report anonymously, hospital authorities will collect the evidence without revealing your identity to the authorities. 

*The Forensic Nurse Examiners Program is based out of the Emergency Department at Sentara Norfolk General Hospital.  Forensic Nurse Examiners are Registered Nurses specializing in providing immediate, comprehensive medical-forensic examinations and evidence collection to survivors of sexual assault and intimate partner violence.  The Forensic Nurse Examiners Program can be reached directly at 757.388.2442. 

Arrangements for forensic examinations can also be made through Sexual Assault Support Services of the YWCA or Chesapeake Forensics, which are the local sexual assault and advocacy programs.  Sexual Assault Nurse Examiners or SANE Nurses can be contacted through their 24-Hour emergency hotline at 757.436.4111.

Counseling and Emotional Support 

On-Campus
You may reach one of the Student Counseling Center’s counselors by calling 757.455.5730 or 757.455.3131 during regular office hours. The Center’s staff also maintains an on-call schedule for emergencies and may be reached through Security at 757.455.3349 or by contacting Residence Life staff or any RA. Counselors in this office are available to assist in a crisis situation and to provide you with any information about your options including medical assistance, psychological counseling, College disciplinary procedures, and legal prosecution.

These counselors can provide safe, confidential support for you during this difficult period. They can inform you of common reactions to crisis situations and discuss coping methods that may assist you immediately following the misconduct and later. 

Talking about your concerns with one of these counselors may help you sort through feelings and decide what to do. You do not need to disclose your name if you call the Counseling Center for information. Counselors will not reveal your identity to anyone without your permission.

Off-Campus
Sexual Assault Support Services of the YWCA at 757.226.9922 is a local organization that is available on a 24-hour basis and can provide sexual assault advocacy, counseling, and information and education.  Sexual Assault Support Services of the YWCA has an agreement with the College to provide assistance to any VWC student, faculty or staff member who has been sexually assaulted. 

Transportation

Security officers or members of the Residence Life staff are always available to transport victims of sexual misconduct to the hospital. To arrange transportation, call Security at their emergency number 757.233-8888 or the regular number, 757.455-3349 and indicate your need for immediate assistance.  You may say you are a VWC student and not provide your name if you so choose.

Non-Emergency Medical Procedures

Even if you choose not to have a hospital exam, it is still important to get medical attention. An exam, in these instances, may include treatment of any physical problems and arrangement of lab tests for sexually transmitted diseases and/or pregnancy. Any non-emergency treatment can be arranged on campus by calling the Student Health Center at 757.455.3108 and making an appointment.

Reporting to Local Police

It is also appropriate to involve the local police if you choose to do so.  A student may contact the Virginia Beach Police Department from a campus phone by dialing 9.911 or if it is not an emergency, by calling their non-emergency phone number at 385.5000. 

A student may also wish to contact the Victim Assistance Program at 385-4401, located in the Office of the Commonwealth’s Attorney, City of Virginia Beach Municipal Center.

Reporting an incident is a separate step from choosing to prosecute. When you file a report, you are not required to continue with legal proceedings.  By reporting to the Police you help to:

  • Warn future victims.
  • Apprehend the accused individual.
  • Bring awareness to the community.
  • Maintain future options regarding criminal prosecution, College Arbitration, and/or civil action against the accused individual.

When you report the incident, a local Police officer will talk to you about the events and may take notes during the conversation. You will be asked to remember, to the best of your ability, any information that may help to identify the accused individual, to include their physical descriptions (i.e., clothing, hair color, etc.). You may be asked questions about the location(s) of the incident, whether there are any other witnesses, and what happened before and after the incident. Many people are afraid to report alcohol or drug use to the police; however, it is important that your investigator know all the relevant facts (Please know that the College will extend limited immunity from its own judicial sanctioning for illegal alcohol use to victims, witnesses, and other individuals reporting incidents and/or assisting victims of sexual misconduct). The police officers and investigators are trained to handle your information with sensitivity, privacy, and respect.

The police officer will create a written report, which is important should you wish to bring charges, immediately or at a later date.

Criminal Investigation and Charges

If you choose to pursue criminal charges in your case, your assigned investigator will be available to assist you in understanding and following through with this process. The case itself will come under the jurisdiction of the Virginia Beach courts. The Commonwealth Attorney will handle the criminal proceedings and will need to speak with you regarding your case. You may also wish to speak with your personal or family attorney for legal advice.

College Disciplinary Procedures

If you are considering formal action after an incident of sexual misconduct, you are encouraged to consult the VWC Title IX Coordinator or one of VWC’s Deputy Title IX Coordinators.  They can review the Title IX inquiry procedures and the procedures followed by the College's Arbitration System.

Tend to needs:  Medical attention, safety, and support are important needs.

Believe them:  Being believed is the most important factor in recovery.

No more violence:  Threatening to harm ‘the person who did this’ will only make the victim feel afraid.

Provide comfort:  They need to know they are valued and important.

Listen:  Let them get it all out before you talk.  Avoid ‘why’ questions and suggestions.

Give control:  They need to regain a feeling of control in their life.  Accept their decisions even if you disagree.  Ask before you touch.

Be aware of your limitations:  Recovery can be a long process.  Utilize the resources on and off campus to support yourself and the victim.

In cases in which the complainant chooses to keep his/her name, the name of the accused person, and other information confidential or decides not to file a formal complaint of sexual misconduct against a student, faculty member, staff member, or other third party, the complainant should initially and exclusively report the matter to one of the individuals listed below.

  • Bill Brown, Director of Student Counseling, 757.455.5730, bbrown@vwc.edu
  • Marea Hyman, Associate Director of Student Counseling and Victim and Survivor Support Specialist, 757.455.3131, mhyman@vwc.edu.  (Marea is specifically trained in providing trauma-informed comprehensive services to victims of sexual violence.)
  • Greg West, Chaplain, 757.455.3400, gwest@vwc.edu
  • Valerie Covington, Director of Health Services, 757.455.3108, vcovington@vwc.edu

Virginia Wesleyan College strongly supports and encourages prompt reporting of sexual misconduct and equitable resolution.  Reporting provides resources to complainants and contributes to keeping the campus safe.

If the accused or respondent is a non-student or non-College employee, you may still report the incident to College officials or law enforcement.  Complaints should be filed with Security or the College’s Title IX Coordinator.

How Do I Report Sexual Misconduct?

Seeking Immediate Assistance: If you or someone you know has been the victim of sexual misconduct, please contact Campus Security by calling the DeFord Gatehouse at 757.455.3289.  Both campus security and residence life staff will be alerted. 

You may also consider contacting the Virginia Beach Police Department, reachable 24 hours a day for emergencies at 9-911 (from on-campus phones) or for non-emergencies 757.385.5000 (from cell phones or off-campus phones). 

Instances of sexual misconduct may violate both the College’s sexual misconduct policy and the law. As a result, the College encourages victims to pursue their complaints through both the College’s process for sexual misconduct and through the criminal justice system.  The criminal investigation is independent from any inquiry undertaken by the Sexual Misconduct Review Committee (SMRC) under this policy.

Regardless of whether a victim decides to pursue a criminal investigation, the SMRC will take immediate steps to investigate the complaint, to protect the victim, and to ensure the safety of the campus community.  If a criminal complaint is filed in addition to the College complaint, the College will continue implementing its own procedures regardless of the timeline of the criminal proceedings or their outcome. 

With limited exceptions, if a case involves underage drinking, the College shall not charge the following individuals with a violation of the College’s alcohol policy:  the victim, the witnesses, and other individuals reporting incidents and/or assisting victims of sexual misconduct.

As soon as employees become aware of possible sexual misconduct, they must report and students are strongly encouraged to report the incident(s) to the TIX Coordinator or one of the College’s DTIX Coordinators

  • Once a complaint is made, the TIX Coordinator/DTIX Coordinators will inform the SMRC who will gather as much information as possible about the sexual misconduct complaint(s).  After gathering information from the complainant, the SMRC will determine whether any of the following actions are appropriate to protect the campus community from any possible ongoing threat:
  • Take steps to protect the complainant, including interim measures such as issuing a "no contact order" or a "no trespass order" as the investigation is ongoing.
  • Take steps to prevent or address retaliation, which is prohibited under Title IX and the Standards of Student Conduct.
  • Determine if enough evidence exists to warrant an additional investigation and subsequent adjudication through the Sexual Misconduct Board. 

In the event that the SMRC cannot reach consensus with regard to whether or not the alleged misconduct constitutes a felony, the representative from Campus Security or a designee shall immediately disclose such information to the law-enforcement agency that would be responsible for investigating the alleged act of sexual violence.  In cases in which the alleged sexual misconduct may constitute a felony, as determined by consensus or per the opinion of one or more members of the committee, the SMRC will consult with a local attorney for the Commonwealth.  This consultation will occur within 24 hours after this determination is reached.  Upon this disclosure, the TIX Coordinator or a designee shall notify the victim that such disclosure is being made.

At the complainant's request and upon review by and approval of the SMRC, certain complaints of sexual harassment or stalking may be resolved informally through the procedures set forth in the College’s policy prohibiting discrimination against students. Informal resolution is not available for misconduct involving non-consensual sexual contact or non-consensual sexual intercourse, or serious incidents of sexual exploitation, sexual harassment or stalking. The TIX Coordinator will advise a complainant if the informal resolution procedures are available in a particular matter.

It is important that all Virginia Wesleyan College students are aware of their rights and opportunities for support and assistance. The following are resources available both on campus and in the campus community.

Confidential Resources

Reporting to any of the following sources will be completely confidential. Your personal information will not be shared by any of the following resources.

Student Counseling Center
Office Hours:  Monday – Friday, 8:30 a.m. to 4:30 p.m.
211 Batten Student Center
757-455-5730 or 757-455- 3131
After Hours:
Bill Brown, Director of Student Counseling Services
Cell:  757.406.7485
Marea Hyman, Associate Director of Counseling and Victim and Survivor Support Specialist
Cell:  757.636.6019

Health Services
 Office Hours:  Monday – Friday, 8:30 a.m. to 4:30 p.m.
 Summer:  Closed to Patient Care
Village II
757-455-3108
After Hours: 
Valerie Covington, Director
Cell: 757.701.9555

Chaplain's Office
 Office Hours:  Monday – Friday, 8:30 a.m. to 4:30 p.m.
Batten Student Center
757-455-3400
After Hours:
Greg West, Chaplain
Cell:  757.289.9555

Additional Non-Confidential Resources

Vice President for Student Affairs
Office Hours:  Monday – Friday, 8:30 a.m. to 4:30 p.m.
 Godwin Hall
757-455-3273
After Hours:
David Buckingham, Vice President
Cell:  757.621.2175

Dean of Students' Office
Office Hours: Monday –Friday, 8:30 a.m.–4:30 p.m.
 Batten Student Center
757-455-3354

Campus Security Office
 Office Hours: Monday – Friday, 8:30 a.m.–4:30 p.m.
Village I Commons
757-455-3349
Available 24 Hours daily for emergencies at 233-8888

Residence Life Office
 Office Hours:  Monday – Friday, 8:30 a.m. – 4:30 p.m.
Village II
757.455.3295
After Hours Duty Number 757.582.4943

Off Campus Resources

Sentara Leigh Memorial Hospital Emergency Department
830 Kempsville Road
Norfolk VA 23502
757.261.6800

Sentara Independence Emergency
800 Independence Blvd.
Virginia Beach, VA 23455
757.363.6137

Sentara Norfolk General Hospital Emergency Department                                                  
600 Gresham Drive
Norfolk, VA 23507
757.628.3551

Sexual Assault Support Services (SASS) of the YWCA at 757.622.4300 is a local organization that is available on a 24-hour basis and can provide sexual assault advocacy, counseling, and information and education.  SASS of the YWCA has an agreement with the College to provide assistance to any VWC student, faculty or staff member who has been sexually assaulted.

VWC’s Ongoing Focus on Prevention 
Virginia Wesleyan College strongly believes that educating one another about sexual misconduct and responding to victims are critical aspects of the College community and that this education must continue throughout the academic year.  Each academic year, a “Campus Climate Survey” is conducted in order to assess student’s thoughts and suggestions regarding this topic.

VWC offers a number of programs and student-led awareness campaigns over the course of each semester.  Additionally, student interest always allows for new and creative initiatives to be included during the course of the academic calendar year.

  • During Orientation, incoming freshmen attend “ONE NIGHT”:  A Play Performance by EqualogyThis play deals with the sensitive issue of date/acquaintance sexual assault. 
  • Also during Orientation, all freshmen and their peer advisors (upperclassmen) are led in a program addressing Sexual Assault, Campus Policies and Title IX, conducted by two of our DTIX Coordinators.
  • The Athletics Department addresses this topic with athletes and the coaching staff during the fall season as well as during the winter and spring seasons.
  • The “Red Flag Campaign,” the “Clothesline Project,” and other nationally recognized awareness programs dealing with sexual assault, intimate partner violence, and other sensitive topics are presented by student organizations each year. 
  • The Student Affairs staff schedule speakers in the fall and spring semesters that focus on sexual assault. 
  • The Wesleyan Activities Council also assists in bringing speakers to the campus that focus on sexual assault. 
  • On an annual basis, sexual assault programs that target faculty and staff awareness and their role and impact are presented by the TIX Coordinator and DTIX Coordinators.

Tips for Prevention for all members of the VWC community

  • Communicate clearly about how you feel and what you want. Listen to your partner. Do not rely on body language - stop, ask, and clarify what your partner wants.
  • Do not accept the myth that 'no means yes'. Submission does not equal consent.
  • Limit alcohol intake. And remember that having sex with someone who is incapacitated is sexual assault, even if you have been drinking.
  • Educate yourself and examine your own attitudes that may perpetuate sexism and gender-based violence.
  • Challenge actions, comments or jokes that support rape and other gender-based violence.
  • Speak up. Don't just look the other way. Confront friends who are being disrespectful or abusive of any person by speaking up when you think gender-based violence is possible. You could save a friend from becoming a victim of sexual assault - or from committing one.
  • Start conversations with your friends, your partners, and your family about what violence means and how they can help stop gender-based violence.
  • Talk to someone you know who makes sexist, racist, homophobic, transphobic or other such remarks. Explain why you think the behavior is inappropriate.
  • Invite an educator to speak to your class or student organization about violence.
  • Get involved and do your part to end violence. There are many things you can do on and off campus to help, including attending events, requesting or organizing events, and volunteering your time.  Join one of the student-initiated programs like “Red Flag” or the “Clothesline” program.
  • Be critical of the media you consume. Only support musical artists, television shows, and movies that treat people with respect and portray gender-based violence accurately. If you don’t like what you see or hear, turn it off.

Sexual Assault Reporting Protocol

Sexual Misconduct Review Board

In accordance with the laws of the Commonwealth of Virginia:

  • Upon receipt of information from any responsible employee, the TIX Coordinator or a designee, in consultation with the DTIX Coordinator, will call for a review of facts as presented by the Complainant or other third party community members, as well as relevant witnesses. 
  • The individuals responsible for examining the matter shall henceforth be referred to as the Sexual Misconduct Review Committee (SMRC). This committee will be made up of the TIX Coordinator or a designee, student affairs representatives, and the Director of Campus Security or a designee.  The committee will meet within 72 hours of the matter being brought to the attention of the TIX Coordinator, the DTIX Coordinators, or their designees.  The SMRC will determine whether or not the allegation of sexual misconduct requires additional investigation and subsequent adjudication through the Sexual Misconduct Board.  In the event that the SMRC cannot reach consensus with regard to whether or not the alleged misconduct constitutes a felony, the representative from Campus Security or a designee shall immediately disclose such information to the law-enforcement agency that would be responsible for investigating the alleged act of sexual violence.  In cases in which the alleged sexual misconduct may constitute a felony, as determined by consensus or per the opinion of one or more members of the committee, the SMRC will consult with a local attorney for the Commonwealth.  This consultation will occur within 24 hours after this determination is reached. 
  • Upon this disclosure, the TIX Coordinator or a designee shall notify the victim that such disclosure is being made.
  • At the conclusion of the SMRC meeting, the DTIX Coordinator(s) will share the findings with the Complainant and the Respondent. The DTIX Coordinators will also determine whether a formal complaint is warranted and if there is a potential violation of student misconduct as it relates to Title IX.
SMB Pre-Hearing Procedures
  • A DTIX Coordinator shall notify the Respondent of the alleged misconduct with a copy to Complainant.  The nature of the charge, the College policies involved, and the identity of third-party witnesses known at that time shall be included.
  • The Complainant shall be afforded the opportunity to discuss the alleged misconduct with the DTIX Coordinator(s).  The purposes of this meeting are to advise the Complainant of the hearing procedures, his/her rights in connection with the hearing, and to obtain an initial statement.  The Complainant's advisor is permitted to attend this meeting.
  • The Respondent shall be afforded the opportunity to discuss the alleged misconduct with the DTIX Coordinator(s).  The purposes of this meeting are to advise the Respondent of the hearing procedures, his/her rights in connection with the hearing, and to obtain an initial statement.  The Respondent's advisor is permitted to attend this meeting.
  • Additional meetings with the Complainant, Respondent, and if necessary, witnesses will take place if deemed necessary.
  • The DTIX Coordinator shall create sufficient copies of an evidence packet containing all submitted information to be considered during the meetings.
  • The members of the SMB will be provided with the packet within 24 hours prior to the date and time of the scheduled meeting to review its contents.
  • Both the Complainant and the Respondent will be permitted to view the documents (packet) but will not be allowed to take it, photocopy it, or otherwise record the information contained within it.  The Complainant and Respondent, upon this request, will be provided access to view the document within 24 hours prior to the SMB meeting.  The mentors for both of these individuals will be allowed to accompany them.

Sexual Misconduct Board

Once a determination is made by the SMRC of a potential violation of student misconduct as it relates to Title IX, the Sexual Misconduct Board (SMB) will meet.

  • The SMB shall consist of the Dean of Students, acting as Chair, and two (2) other voting members.
  • The SMB shall maintain a pool of individuals representing the faculty and staff who may be chosen to serve as the two additional members of the SMB.  These individuals shall be appointed annually by the Dean of Students and will received annual training on issues related to sexual misconduct, the investigative and disciplinary process, and the hearing process.  The training of these individuals shall be the responsibility of the TIX Coordinator and the DTIX Coordinators.
  • Any member selected to serve on the SMB must recuse him or herself for any bias or conflict of interest.
  • The Respondent and the Complainant will be afforded the right to have a mentor.  This individual can be anyone they choose, to include a friend, attorney, family member, campus community member, or a representative familiar with the process and proceedings and offered at the suggestion of the DTIX Coordinators.
  • Meetings of the SMB are confidential and shall be closed to the public.  Formal rules of process, procedure, and/or technical rules of evidence, such as are applied in a criminal or civil court, are not used in a meeting of the SMB.
  • In accordance with the Department of Education, and more Specifically Title IX under the jurisdiction of the Office of Civil Rights, decisions made by the SMB shall be based on a preponderance of evidence.
  • There shall be a single verbatim record, typically a digital recording, of the SMB hearing (not including deliberations). Deliberations shall not be recorded. The record shall be the property of the College and maintained securely on the College's server.
  • If it appears vital to the disposition of the case, the Chair of the SMB may order that the proceedings be transcribed in addition to the recording.
  • The SMB may accept pertinent records, exhibits, results of or pending information regarding police investigations related specifically to the case, and written statements (including student impact statements) for consideration.  These items or information will be brought to the Chair's attention by the DTIX Coordinator conducting the investigation.  The Chair may confer with other members of the SMB, but shall make all rulings on accepting input for the hearing.
  • All procedural questions are subject to the final decision of the Chair of the SMB.
  • If requested by the Chair of the SMB, College Counselors will be present at SMB meetings as observers.
  • Before adjourning, the SMB will meet privately with the College Counselors to address any issues that may have arisen from the meeting.
  • After the portion of the SMB meeting concludes in which all pertinent information has been received and all relevant statements made and questions have been answered, the SMB shall deliberate in private to determine whether the Respondent is responsible for one or more violations of prohibited conduct.  If so, the SMB will determine an appropriate response from the College based on the severity or frequency of violations, including past violations if any, and considering precedent based on previous matters of a similar nature.
  • The SMB's determination shall be made on the basis of whether it is more likely than not that the Respondent engaged in prohibited conduct.

The process for investigating and adjudicating matters of alleged sexual misconduct must be resolved within 60 days of the report to the TIX or DTIX Coordinator(s).

General Procedural Rules of the Sexual Misconduct Board

The Chair shall preside over and conduct the hearing and is specifically empowered to do or assure the following:

  • That the rights and responsibilities of the Complainant and Respondent as set forth below are substantially observed.
  • Control the admission of persons to the hearing. The Chair may order any person in attendance that does not conduct him or herself in an orderly and respectful manner to leave. Obstructive, contemptuous, or disruptive conduct in the presence of the Board by any person, including the Complainant, may result in that person being charged with a violation of prohibited conduct and excluded from the hearing.
  • In cases where a Respondent has been charged with a violation of the College’s Sexual Misconduct Policy, the Complainant shall normally be expected to attend the hearing in person and present the basis for his/her accusations.  In cases in which one or more Complainants cannot be present due to a compelling reason, the case may be postponed until the individual may be present or he/she may participate by telephone, video, or other electronic means.  Absence due to graduation, withdrawal or other separation from the College shall not be compelling reasons sufficient to justify participation without being present.
  • Control the conduct of the SMB members, the Complainant and Respondent, as well as witnesses, to protect them from improper questions, insulting treatment, offensive body language, and unnecessary inquiry into their private affairs.
  • Exclude witnesses from the hearing room except when they are providing information to the SMB.
  • All members of the SMB must be present throughout the hearing.
  • If a member of the SMB must leave the before the hearing is complete with good cause, the Chair may at his/her sole discretion place the hearing in recess and reconvene the hearing within 24 hours.
  • If a voting member recuses him or herself or for good cause must withdraw from the hearing, the Chair shall select a replacement from the pool of qualified individuals.  The Chair shall, after consultation with the Respondent and the Complainant (if applicable), provide the replacement with a summary of all prior proceedings.
  • No person shall address the SMB or submit questions to the Chair for any witness without first being recognized by the Chair.
  • Taking of photographs in the hearing, broadcasting from the hearing (with the exception of videoconferencing per request and discretion of the Chair) or recording the hearing for non-official use, or for later release or broadcast to the general public, shall not be permitted.
Order of the Hearing
  • The Chair will ask the members of the SMB, the Respondent, the Respondent's mentor, the Complainant (if applicable), and the Complainant's mentor, witnesses (if applicable), and other in attendance to introduce themselves.
  • The Chair reminds all parties that the burden of proof shall be on the Complainant to establish his/her case by a preponderance of evidence, meaning that in order to find the Respondent responsible, the SMB must find, based on the evidence presented at the proceeding, that it is more likely than not that the Respondent is responsible for the violations charged.  Additionally, it is shared that mentors that accompany the Complainant and Respondent shall not be provided the opportunity to participate in the meeting or otherwise interfere with the proceedings.
  • The DTIX Coordinator shall present the allegations of misconduct to the SMB and facilitate the reading of reports.
  • The DTIX Coordinator shall present a summary of the alleged misconduct based on his/her investigation leading up to the hearing and call on College community members with reported knowledge of the alleged misconduct and information deemed relevant to the matter being reviewed.
  • Witnesses and all others participating in the proceedings shall provide information under affirmation of the Wesleyan Creed.
  • The SMB members shall have the opportunity to ask questions of the Complainant, Respondent, and witnesses.  The Complainant and Respondent may request that the Chair ask a specific question to the other party or a witness.
  • Evidence submitted by the Complainant or Respondent will be received at the discretion of the Chair in consultation with the DTIX Coordinators and others.
  • Written statements of witnesses who cannot attend the hearing, such as medical or mental health professionals, must be submitted in advance of the SMB hearing and may be entered per the discretion of the Chair and upon the recommendation of the DTIX Coordinator(s).
  • SMB will recess prior to the conclusion of the hearing to discuss matters in executive session which may include consulting with members of Counseling Services, Campus Security, Residence Life, and the DTIX Coordinator(s).
  • The Complainant shall be given the opportunity to make a closing statement.
  • The Respondent shall be given the opportunity to make a closing statement.
  • The hearing will adjourn so that the members of the SMB may deliberate in private and determine the College's response.
  • Upon adjourning the meeting, the Chair will schedule a time to reconvene with both the Complainant and Respondent to deliver the response from the College.
  • After deliberations are complete, the Chair will draft a letter containing the findings for both the Complainant and Respondent.
  • The Chair will meet with both the Complainant and the Respondent in the presence of a member of the Student Affairs staff, and the student's mentor if available, at the scheduled time and provide information related to the decision of the SMB and if the Respondent has been found in violation of College policy, the opportunity to appeal to the Sexual Misconduct Committee of Appeals.
Appealing the Decision of the Sexual Misconduct Board

When requested by the Complainant or Respondent, the decisions of the SMB can be reviewed by the Sexual Misconduct Committee of Appeals (SMCA):

  • The Complainant and the Respondent have five (5) business days following receipt to appeal the decision of the SMB.
  • This appeal must be provided in writing to the Vice President for Student Affairs.  This appeal must be based on one or more of the following: (a) new evidence relevant to the reviewed matter and a reason why it was not available at the time of the hearing, (b) a perceived violation of due process and justification for the claim, (c) excessive sanctions with an explanation for the reason for such claim.
  • This SMCA is comprised of the The Vice President for Student Affairs (who will preside as chair), a faculty member, and a staff member.
  • The SMCA is not a hearing body but rather a review committee.  Therefore, it will not conduct an additional hearing but will be responsible for reviewing documents, recordings, reports, transcripts, and findings of the SMB for procedural errors pertinent to the SMB hearing or for areas it believes the SMB should reconsider.
  • When necessary, the SMCA may contact members of the SMB to discuss their deliberations and the rationale for their findings.
  • Upon the completion of the SMCA's review, the Vice President for Student Affairs will meet with the Respondent or Complainant in the presence of a Student Affairs colleague and share the findings of the SMCA in writing.  Should the original decision of the SMB be amended, both the Respondent and Complainant will be notified.
  • Minor procedural errors which the SMCA determines did not affect any portion of the outcome of SMB proceedings may be noted, but such errors need not result in a remand to the SMB or modification of its decision.

Complainant and Respondent Rights and Responsibilities in SMB Proceedings

Complainant and Respondent shall be afforded the following rights and responsibilities throughout the conduct process.

  • A hearing conducted in accordance with the policies and practices outlined in the The Marlin Student Handbook.
  • A hearing process and outcome based on reliable evidence and testimony, including reasonable inferences drawn from such evidence and testimony, and reasonable determinations by the DTIX Coordinator(s), who shall serve as the chief investigator(s). 
  • A copy of the rules and procedures of the College's process for managing instances of alleged Title IX/Sexual Misconduct violations.
  • The services of a mentor of his/her choice.  The mentor may be an attorney, parent, friend, counselor, or a member of the faculty or staff.
  • Mentors may attend the preliminary meetings with Title IX investigators and all other related meetings with the Complainant or Respondent, or investigative interviews with the Complainant or Respondent once the process has commenced. 
  • The role of the mentor is to provide support, guidance, and advice to the Complainant or Respondent. The Complainant and Respondent are responsible for presenting his or her own information, and therefore, other than providing advice and guidance directly to the Complainant or Respondent, mentors are not permitted to participate in the preliminary meetings, interviews, other investigative matters, or in making oral arguments or statements, questioning witnesses, or raising objections at a SMB hearing.  A mentor may request a brief recess of the proceedings to provide advice to the Complainant or Respondent.
  • The Complainant and Respondent should select as a mentor a person whose schedule allows attendance at the scheduled date and time for the SMB hearing, as delays will not normally be allowed due to the scheduling conflicts of a mentor. 
  • To remain silent and is advised that any statement he/she makes may be used against him/her.
  • To read the Complaint during preliminary meetings and investigative processes.
  • Seek to have the charge(s) heard and/or the sanctions determined by the SMB in accordance with these procedures. 
  • The DTIX Coordinator shall prepare and deliver to the Complainant and Respondent a notice of hearing. Such notice may be delivered to the Complainant and Respondent in person.  Based on extenuating circumstances, such as the unavailability of the Complainant or Respondent, notice of the hearing may be delivered by electronic mail, by U.S. Mail, or by campus mail. The date of the SMB hearing shall not be less than five (5) or more than twenty (20) business days from the date of such notice. The time frame for conducting the hearing may be extended by the Chair of the SMB for good cause and after consultation with the TIX Coordinator.  Upon written notice to the Complainant and Respondent, the reason for the extension will be communicated by the DTIX Coordinator.

The notice of hearing shall include:

  • The names of the Complainant(s) and Respondent.
  • The date, time, and location of the SMB hearing.
  • The alleged violations of prohibited conduct as explained in the The Marlin Student Handbook.
  • The time, date, and place of the alleged violation (if known).
  • The names of the victim(s), in cases when the Complainant is not the same as the individual who had experienced the alleged misconduct.   
  • The name and administrative title of the Chair of the SMB.  
  • The names and administrative titles of the voting members of the SMB.   
  • The names of witnesses, if known.
  • To petition that any member of the SMB be removed on the basis of bias or conflict of interest.  The Complainant or Respondent may submit a written petition to the TIX Coordinator, or the DTIX Coordinators, at least seventy-‐two (72) hours prior to the scheduled hearing seeking removal of a member of the Sexual Misconduct Board.  This petition must state the reasons for such request.  The TIX or DTIX Coordinators shall respond to such request, in writing, within forty-‐eight (48) hours of receipt of the request.
  • To receive the list of witnesses that the DTIX Coordinator(s) and/or Complainant or Respondent intend to call at a SMB hearing at least forty-‐eight (48) hours in advance of the scheduled hearing.  If the names of the witnesses are known in part or in their entirety in advance of the official notice of the SMB hearing, this should be included in the official notice of the hearing.  If the DTIX Coordinator, Complainant, or Respondent identifies additional witnesses, who were previously unknown to the DTIX Coordinator, Complainant, or Respondent, within such forty-‐eight (48) hour time frame, the DTIX Coordinator shall promptly notify the Complainant and Respondent prior to commencement of the hearing.  No witness shall be called over Complainant’s or Respondent’s objection if such person’s name is not disclosed at least forty-eight (48) hours prior to the start of the hearing.  Late disclosure of a witness shall be grounds for a postponement for the taking of that witness’ testimony and possible rebuttal testimony.
  • If a witness submits a written statement, the Complainant and Respondent will be provided an opportunity to review, but not copy, photograph, or otherwise record, such statement at least forty-eight (48) hours prior to the hearing.  The mentor for the Complainant and Respondent may be present during the time of review.  Failure to provide a written statement at least forty-eight (48) hours prior to the hearing shall be cause to either exclude such statements in the sound discretion of the SMB Chair, or upon request of the Complainant or Respondent and with the approval of the SMB Chair, for postponement to determine its significance, if any.  Following the hearing, the DTIX Coordinator shall permit the Complainant or Respondent to have access to witness statements to the extent needed should he/she wish to appeal the decision of the SMB.
  • Subject to applicable privacy laws, including FERPA, the Complainant and Respondent have the right to review, but not copy, photograph, or otherwise record, all documentary evidence that the DTIX Coordinator, Complainant, or Respondent, intend to present at the hearing at least seventy-two (72) hours prior to commencement of the hearing.  If the DTIX Coordinator, Complainant, or Respondent identifies additional documentary evidence previously unknown to the DTIX Coordinator, Complainant, or Respondent within such seventy-two (72) hour time frame, the DTIX Coordinator shall notify the Complainant or Respondent and provide such evidence prior to commencement of the hearing.  A request by the Complainant or Respondent for a postponement due to late identification of evidence less than forty-eight (48) hours prior to a hearing shall be determined in the sound discretion of the SMB Chair.
  • To attend, with his/her mentor, the entire SMB hearing except for the deliberations of the members of the Board.
  • To offer relevant evidence and oral testimony of witnesses on his/her behalf at a SMB hearing.  The Chair may confer with the other members of the SMB and shall then exercise sound discretion in the admission and rejection of evidence and testimony.
  • To submit to the DTIX Coordinator a list of questions that the Complainant or Respondent wishes the Chair of the SMB to ask any witness who gives oral testimony at the hearing. The Complainant and Respondent must submit their initial list of questions to the DTIX Coordinator at least twenty-‐four (24) hours prior to the hearing.  The Chair shall use his or her reasonable discretion in determining the relevance or appropriateness of any proposed question submitted by the Complainant or Respondent, and the Chair shall not be obligated to ask all of the questions proposed by the Complainant or Respondent. Questions may also be requested by either party during the hearing.  The Chair shall protect witnesses, including the Complainant and Respondent, from improper or irrelevant questions, insulting treatment and unnecessary or irrelevant inquiry into private affairs, including a witness' dating or sexual history. Where appropriate, the Complainant and Respondent may request a brief recess of the hearing to prepare such questions.  The Chair, in his or her reasonable discretion, may grant or deny such request.
  • SMB hearings are closed to the public. Admission of any person not directly connected to the hearing shall be at the sole discretion of the Chair. 
  • If the Complainant or Respondent, without valid excuse or authorization from the Chair of the SMB fails to attend the hearing as scheduled, the SMB may proceed in the Complainant or Respondent's absence to adjudicate the matter, and, if appropriate, impose sanctions.
  • To written notice of the outcome and sanctions (if applicable) of the SMB hearing, including a brief summary of the rationale for such outcome and sanctions (if any).  This notice shall include a brief description of the appeal rights of the Complainant and Respondent.  Notices shall be delivered as simultaneously as feasible.
  • To appeal the decision of the SMB.  This appeal must be provided in writing to the Vice President for Student Affairs, who shall serve as the Chair of the Sexual Misconduct Committee of Appeals (SMCA).  This appeal must be based on one or more of the following: (a) new evidence relevant to the reviewed matter and a reason why it was not available at the time of the hearing, (b) a perceived violation of due process and justification for the claim, (c) excessive sanctions with an explanation for the reason for such claim.
  • To written notice of any change in the outcome or sanctions imposed. 
  • To preservation of privacy, to the extent possible and allowed by law.
  • The right not to have irrelevant prior sexual history admitted as evidence in a SMB hearing.
  • The right not to have released to the public any personally identifiable information about the complaint or alleged/determined misconduct, without his/her consent, except to the extent such disclosure is required by applicable law, regulation, or court order.  
  • At the discretion of the Chair of the SMB and after consultation with the TIX Coordinator or DTIX Coordinator(s), and with the permission of both the Complainant and Respondent, alleged misconduct may be managed utilizing the College's Administrative Action process.  This may only occur in instances when the Respondent agrees that he/she violated College policy and accepts the sanctions imposed as a result of the acknowledged misconduct.  Should Administrative Action occur, the DTIX Coordinator will identify the College administrator that shall preside over the meeting and he/she will meet jointly with the Respondent to respond to the misconduct.  Should the Respondent deny responsibility for the alleged misconduct or refuse to accept the proposed sanction(s), the DTIX Coordinator will inform the Respondent and Complainant that the process will continue with the SMB hearing. 

The College is fully committed to maintaining a campus environment in which all members of this community can be confident that they are secure from physical violence, whether threatened or actual.  Any student found to have threatened and/or committed acts of physical violence against any person is subject to immediate disciplinary action.  Ordinarily, a student found to have committed an act of physical violence against another person can expect to receive the sanction of suspension or dismissal from the College.  In exceptional cases, mitigating circumstances will be considered which may result in lesser sanctions for less serious violations.  Additional conditions and sanctions may be imposed as deemed appropriate by the Community Arbitration Board and/or the Vice President for Student Affairs and/or the Dean of Students.  Additionally, those who commit acts or threats of physical violence are subject to both state and/or local prosecution and/or civil litigation.

Harassment

No one in the Virginia Wesleyan community should behave in any manner which can reasonably be construed as harassment.  If such actions occur, they will not be tolerated since it is the opinion of this academic community that this kind of insensitivity is injurious both to the people involved and the institution itself.

The term "harassment" applies to any conduct which reflects a demeaning attitude toward a person's race, gender, ethnic origin, religious beliefs, sexual orientation, disability, or other characteristics which creates an intimidating, hostile or offensive environment which interferes with a person's performance and equanimity.

Hazing

The College's policy against hazing is separate from the sexual misconduct policy. In some cases conduct may implicate both policies. Hazing is an act that, as an explicit or implicit condition for initiation to, admission into, affiliation with, or continued membership in a group or organization, could be seen by a reasonable person as endangering the physical health of an individual or as causing mental distress to an individual through, for example, humiliating, intimidating, or demeaning treatment; destroys or removes public or private property; involves the consumption of alcohol, other drugs, or other substances; or violates any of the policies of Virginia Wesleyan College. Hazing that involves sexual misconduct will be investigated by the College's DTIX coordinators in addition to other campus officials.

Hazing is a criminal offense in the Commonwealth of Virginia.  Hazing is a violation of VWC’s policy and is prohibited in all forms.  This policy is based upon the ideology that students are entitled to be treated with consideration and respect at all times.  It applies to all student organizations, clubs, and individuals.  Concurrently, the NCAA, North American Interfraternity Conference, the National Panhellenic Conference and the National Pan-Hellenic Council state unequivocally that hazing has no place in the collegiate experience.  If there is any question about whether an action is hazing, do not take the risk.  Some people and organizations throughout history have been proponents of Hazing, claiming that it instills discipline and camaraderie; however, there are more effective means to develop discipline and build friendships.  Hazing should have no part in the collegiate experience, because it serves no other purpose than to degrade other human beings.

Hazing is defined as any mental or physical requirement, request, or obligation placed upon any person which could cause discomfort, pain, fright, disgrace, injury, or which is personally degrading, or which violates any federal, state, local statute or Collegiate policy, the willingness of an individual to participate in such activity notwithstanding.  Examples include, but are not limited to, test of endurance, any brutality of a physical nature, such as whipping, beating, branding, forced or encouraged calisthenics, exposure to the elements, forced or encouraged consumption of any food, alcohol, drugs, or other substances, exposure of members or prospective members to potentially dangerous or hazardous circumstances, activities that have a foreseeable potential for resulting in personal injury, such as drop-offs, or any activity which by nature is so profound that it would have a potential to cause severe mental anxiety or distress, such as sleep deprivation, forced or encouraged exclusion from social contact, forced or encouraged conduct which could result in extreme embarrassment, panic, degradation, or any other forced or encouraged activity which could adversely affect the mental health or dignity of any person.

Organizational leaders (presidents/chairmen) and team captains are responsible for informing members and prospective members of the hazing policy each semester.

The National Collegiate Athletic Association (NCAA) defines hazing as any act committed against someone joining or becoming a member or maintaining membership in any organization that is humiliating, intimidating or demeaning, or endangers the health and safety of the person.  Hazing includes active or passive participation in such acts and occurs regardless of the willingness to participate in the activities! Hazing creates an environment/climate in which dignity and respect are absent.  The NCAA Hazing Prevention Handbook can be found here.

Any student who believes that he or she has been harassed or hazed is encouraged to report the activity via the “Report Tips” function of the LiveSafe Campus Security Smart Phone App or file a complaint with the Vice President for Student Affairs; Dean of Students; Director of Student Activities, Greek Life, and Commuter Services; Director of Intercollegiate Athletics; or the Director of Human Resources.  Due process procedures will be followed. 

Virginia Wesleyan College acknowledges a moral, social, and legal obligation to assist our students regarding the use of alcohol and of illicit and unlawful drugs. 

The College is committed to upholding the local, state, and federal laws pertaining to the use of alcohol and prohibiting the unlawful possession, use, or distribution of drugs.  This commitment is clearly reflected by the standards set forth in our Policy Governing Alcohol and Illicit and Unlawful Drugs.  A fair and consistent application and enforcement of the alcohol and illicit and unlawful drugs policies is accomplished through the Community Arbitration System.

Alcohol

The use of alcohol is a personal choice which is made by the individual and which is impacted by multiple factors.  Cultural, religious, and social influences vary widely ranging from acknowledging use of alcohol within rituals and social situations to abstinence.  Abstinence from the use of alcohol for students under the age of 21 is required by state law.

It is possible that social life at the College may include the use of alcohol and the College expects members of the College community to use alcoholic beverages in a responsible manner. Students 21 years of age or older may choose to consume alcoholic beverages and are expected to do so in moderation. Students of legal drinking age, when outside the privacy of their residence, are permitted to consume alcoholic beverages from secondary containers exclusively on the porches of the townhouses located in the Village III and Village IV residential areas. If choosing to do so, students must not be disruptive to the community. Additionally, the following regulations identify other VWC policies on alcohol:

Regulations Governing Student Conduct - Alcohol

The possession and/or consumption of alcoholic beverages is a privilege granted to those persons who are 21 years of age or older and is permitted only in compliance with local, state, and federal laws and only under the following conditions:

  • Any student found in violation of the College’s alcohol policies may be required to pour out any alcohol at the request of a College official.  Failure to comply with the aforementioned request may also result in additional sanctioning.
  • In a residence hall room, where the assigned resident(s) are 21 or older, a student 21 years of age or older may possess and consume alcoholic beverages.
  • On special occasions, for the time, place, and area defined in a banquet license or social contract, students 21 years of age or older may possess and consume beer or wine.  This also includes licensed student activities or registered socials. 
  • At a Registered Social a student 21 years of age or older may possess and consume alcoholic beverages.
  • Students who are 21 years of age or older may possess (in their campus residence) up to 12 cans of beer or 1 liter of distilled spirits  (i.e. bourbon, gin, vodka, rum) or wine per person.  Any alcohol that exceeds this per person limit may be discarded at the request of a College Official.

Alcoholic beverages may be sold on-campus only in licensed areas as follows:

  • On special occasions, for the time, place, and area defined in a banquet license, students 21 years of age or older may purchase, possess, and consume beer or wine.
  • All proceeds from such sales must be dispersed in accordance with the provisions of the banquet license.

Students described below cannot possess or consume alcoholic beverages at any time or place on-campus:

  • Those who are under 21 years of age.
  • Those who have had the privilege of possessing or consuming alcoholic beverages revoked as a result of disciplinary or administrative action.
Regulations Governing Prohibited Student Conduct and Alcohol Use

To assist students to better understand their responsibilities regarding the acceptable use of alcohol at Virginia Wesleyan College, the following violations of the alcohol policy are listed:

  • Driving under the influence of alcohol and being intoxicated in public.
  • Serving, selling or providing or making available alcohol to a person under the age of 21.
  • Being intoxicated in public.
  • Being intoxicated while committing any other violation of College policy.
  • Possession or use of a keg, common source such as a punch bowl, or other bulk container of alcoholic beverage in a quantity surpassing that which is reasonable for private personal use at an event registered or sanctioned by the College. 
  • The use or possession of a "fake I.D." for the purpose of purchasing alcoholic beverages.
  • The purchase, possession, or use of alcohol by a person under the age of 21.  Moreover, students should not be in the presence of alcohol if they are under the age of 21.
  • Students of legal age to possess alcohol may transport unopened containers of alcohol into College housing for his or her individual consumption.
  • The transport of alcohol in a secondary container between residential areas on campus.
  • Possession or display of containers originally manufactured to contain alcoholic beverages.
  • The use, possession, sale, serving, or otherwise making available of alcoholic beverages at any membership recruitment functions.
  • No one, regardless of age, may manufacture and/or sell alcoholic beverages in the residence halls or adjoining property outside of the residence halls
  • The possession or use of alcoholic beverages at indoor or outdoor athletic facilities or athletic events.
  • The sale of alcoholic beverages without a license.
  • Any violation of local, state, or federal laws applicable to alcoholic beverages as well as any violation of College policy applicable to alcoholic beverages.
  • Alcohol may not be present in a room where the assigned residents are not 21 years old.
  • The term “intoxicated” shall mean under the influence of alcohol to such an extent that the person’s speech, gait, or other behaviors are affected to an observable degree.  Evidence of intoxication may include, but does not require, a precise measure of blood alcohol content or breathalyzer analysis.  Any reliable evidence may be considered.

Violations of the regulations governing alcohol and prohibited conduct will result in disciplinary or administrative action.

Violations of federal, state, or local laws may be referred to local law enforcement, as well as be adjudicated under College policy.  Regardless of any disciplinary or administrative action taken by the College, the College cannot and will not attempt to protect students from the penalties of the law.

Regulations Governing Campus Activities Where Alcohol is Permitted

Any event at which alcoholic beverages are sold, served, or permitted must be conducted within the following guidelines:

  • Groups socializing in the residence halls at which alcohol is present must comply with College regulations.
  • Only recognized student organizations and groups may sponsor a campus-wide social event.
  • No alcoholic beverage other than beer or wine may be served or sold during campus-wide events.
  • Students and guests must be appropriately identified by age.  Contracted Campus Security staff must be on sight.
  • All group functions where beer or wine are served or consumed must be registered (clubs and organizations through the Student Activities Office and residential socials through the Residence Life Office).   Upon receiving proper approval, further instructions will be given regarding any necessary banquet license. 

ABC regulations require that license applications be made at least 10 working days prior to the function, the organization representative procuring the license be 21 years of age or older and the individual(s) named on the banquet license as "manager(s)" refrain from drinking alcoholic beverages during the event.

  • In addition to being registered, all requests for space must be made to the Assistant Director of the Physical Plant and all campus-wide events and fundraisers must be registered with Student Activities.
  • A reasonable portion of the budget for an event shall be designated for the purpose of food items (chips, cheese & crackers, pretzels, or other snacks) and non-alcoholic beverages (sodas, iced tea, fruit juices, or other beverages - not water).  The food and non-alcoholic beverages must be as prominently displayed as any alcoholic beverages, must be provided in sufficient quantities for those who choose not to consume alcohol and must be available throughout the event.
  • Secondary containers must be furnished by the sponsoring organization and used by those consuming alcoholic beverages.
  • Ordinarily, beer or wine shall not be served on-campus from Sunday through Thursday or before 5:00 p.m. at functions sponsored by or primarily for students.  The Vice President for Student Affairs may make exceptions to this policy in an extreme and unusual situation.
  • The student organization requesting the privilege of serving or selling beer or wine will accept, in writing, the responsibility for the enforcement of all local, state, and federal laws which may apply as well as applicable College policies.
  • The Director of Campus Security, Associate Dean of Students for Residence Life, or Director of Student Activities, Greek Life, and Commuter Services will inform the Vice President for Student Affairs or his designee of all functions at which beer or wine may be consumed.
  • The student organization which sponsors a function is responsible for the care and cleanup of College facilities.  The cleanup shall immediately follow the activity and be completed to the satisfaction of College officials.
  • Publicity or advertising for social events shall avoid any reference to "alcoholic beverages," "alcohol," "cocktails," "kegs,” or other terms or phrases descriptive of alcoholic beverages (e.g., "Beverages" is not allowed).  "Social Hour" or similar words or phrases are acceptable.
  • Signs must be prominently displayed at any organized social event where alcoholic beverages are allowed.  The signs will state:  "No alcoholic beverages other than beer or wine may be consumed,” "non-alcoholic beverages and food are available,” and "it is illegal for persons under the age of 21 to possess or consume alcoholic beverages”
  • Attendance at organizational events at which alcoholic beverages are available shall be closed to all but members of the College community and their personally escorted and registered guests. The sponsoring organization is required to control access to the event.
  • There must be a non-alcoholic theme for the event.
  • Individuals conducting the event must implement precautionary measures to ensure that alcoholic beverages are not accessible or served to persons under the age of 21 or to persons who appear to be intoxicated.
  • Direct access to alcoholic beverages must be limited to those designated as servers on the ABC license.
  • Consumption of alcoholic beverages is permitted only within the approved area designated for the event.
  • No social event shall include any form of "drinking contest" in its activities or promotion.
  • As appropriate to the size and nature of the event, Campus Security officers shall be present at all times during the event.
  • The sponsoring group or host(s) shall be concerned about and observe the condition and safety of those leaving the event and shall implement techniques (such as:  not serving alcoholic beverages at least one hour prior to the scheduled end of the event) to aid in the assessment of the condition of guests.
  • The Vice President for Student Affairs, Dean of Students, or Director of Student Activities, Greek Life, and Commuter Services may alter or impose additional regulations at the time the event is registered.

Violations of the regulations governing campus activities will result in disciplinary or administrative action.

Regulations Governing Registered Socials Where Alcohol is Permitted

A registered social is defined as any social gathering of students other than the resident(s) of the suite/hall where alcoholic beverages are being consumed.  The general purpose of any social event should be the event itself and not the consumption of alcohol.  Those students who wish to host a registered social at which alcoholic beverages will be present and consumed may do so as long as the following conditions and criteria are met: 

  • The social must be approved by the Dean of Students or a designated proxy.
  • The social contract must be completed and any advertisements must be approved before they are displayed.
  • Residence Life staff must agree to the event.
  • A list of guests must be provided to the Associate Dean of Students for Residence Life along with the completed social contract.
  • No more than 20 people, including hosts, will be present at any time during the social event.  Exceptions to this policy must be approved during the party registration meeting with the Residence Life staff.
  • Contracts must be submitted by 3:00 p.m. on the Friday prior to the weekend the social will take place.
  • Contracts will not be accepted more than two weeks prior to the date on which the social will take place, and contracts are on a first come first serve basis.
  • At least two individuals who signed the contract must schedule to meet with the Dean of Students as criteria for approval and to discuss proper behavior, emergency protocol, and clean up procedures.  These meetings will typically be at the Dean of Students Office at 3:00 p.m. on the Friday before the weekend of the proposed social gathering.
  • Registered socials may not occur at the same time as other campus events.
  • Socials may only last a total of four hours, however, regardless of duration, all must end by 1:00 a.m.
  • Food and alternate non-alcoholic beverages (other than water) must be provided and available in sufficient quantities throughout the event.
  • The social must stay in the assigned area.
  • Hosts of a registered social event must remain at the social until it has concluded.  Hosts who leave early will remain responsible for policy violations occurring at the social event in their absence.
  • The host(s) of a social shall be responsible for compliance with all College policies as well as local, state, and federal laws.  Further, the host(s) shall be responsible for the conduct of their guest(s), the care and cleanup of the site and other affected facilities, and shall assume the financial liability for any and all damages to College and private property resulting from their own or their guest’s behavior.
  • There may not be any distilled spirits present or consumed at the social.
  • Registered socials which are not conducted within the guidelines of the alcohol policy or otherwise become a question of student welfare may be terminated at the discretion of Residence Life and hosts subject to possible sanctions through the Community Arbitration System.
Sanctions Regarding the Use or Misuse of Alcohol

Virginia Wesleyan College upholds local, state, and federal laws which prohibit the unlawful possession, use, or distribution of alcohol.  The unlawful possession, use, or distribution of alcohol is strictly prohibited on the property owned or leased by the College or at any College activity.

Ordinarily, a student found in violation of the College alcohol policy can expect to receive sanctions individually or in combination including:

  • An Official Reprimand up to permanent dismissal from the College.
  • Parental notification.
  • When applicable, notification of the student’s parent(s) to attend an on-campus or phone conference with the student, his/her parent(s), and appropriate College officials.
  • Referral for consultation with Counseling Services for a recommendation for therapy for alcohol dependency as a condition of continued enrollment.
  • Required attendance at an educational session or the equivalent.
  • Participation in an alcohol education seminar, which includes a group workshop and an individual project with follow-up meeting or equivalent.
  • Alcohol probation.  While on alcohol probation, students are prohibited from consuming, possessing, or being under the influence of alcohol while on the campus of Virginia Wesleyan College.
  • Campus work service.
  • Relocation within College housing facilities to permanent removal from College housing (resident students only).
  • Additional conditions and sanctions may be imposed as deemed appropriate by the Community Arbitration Board and/or the Dean of Students.
  • Restitution for damage to College or personal property while under the influence.
  • Conduct or Disciplinary Probation.
  • Suspension.
  • Dismissal.

Failure to meet the sanctions imposed by the College for an alcohol violation, may result in the student receiving additional disciplinary sanctions that may include suspension or dismissal from the College.

Illicit and Unlawful Drugs

Students are expected to abide by and uphold the College’s drug policy and are to report such violations of which they become aware to the appropriate College officials.  Failing to do so may result in severe disciplinary sanctions, including suspension or dismissal from the College.

Regulations Governing Student Conduct – Illegal Drugs
  • The Standards of Student Conduct prohibit the possession, use, manufacturing, or distribution of illicit drugs and the unlawful possession, use, or distribution of prescription drugs on the property owned or leased by the College or at any College activity.  Students are responsible for their own actions, the actions of their guests, and for vacating areas where they believe narcotics are present or being used and to immediately report their knowledge or suspicion to College Officials. 
  • Any students found to be in violation of the College’s policy on illegal drugs are subject to immediate disciplinary or administrative action, with sanctions including drug probation, loss of College housing, suspension, or permanent dismissal from the College.
  • Prescription drugs may only be taken by the patient to whom the drug was prescribed for the use intended, and in the manner prescribed. 
  • Non-prescription drugs must be taken in a manner consistent with their use as identified on the packaging or as directed by a physician. 
  • The College cannot and will not attempt to protect a drug offender from the penalties of law.  Law enforcement officers armed with proper legal documents have the right to search any campus building without prior notice.  Further, the College will not offer protection from criminal prosecution to those members of the College community who violate the standards set forth in the College alcohol and other drug policy and will refer individuals to law enforcement authorities when appropriate.
  • Campus Security, Resident Assistants, and other College officials are required to report to the Dean of Students Office when they have knowledge of illegal drug use.  The Dean of Students or his or her designee will determine the appropriate course of action.
  • The College may take one or more of the following actions in response to violations in Greek facilities, in addition to College disciplinary actions:  (a) the College may notify the international/national headquarters of violations or suspicions and request a response and (b) when warranted, the College reserves the right to revoke a Chapter’s Charter.
  •  
Regulations Governing Prohibited Student Conduct and Illicit and Unlawful Drugs

To assist students to better understand their responsibilities at Virginia Wesleyan College, the following violations of the illicit and unlawful drugs policy are listed:

  • The illicit sale, possession, use, cultivation, production, manufacture, extraction, preparation, offering, offering for sale, distribution, purchase, delivery on any terms whatsoever, brokerage, dispatch, dispatch in transit, transport, importation and exportation of stimulant, depressive, hallucinogenic, narcotic or date rape drugs, or any other substance listed by law enforcement, state or federal, as a controlled substance is prohibited on the campus,  property owned or leased by the College, and at any College activity.
  • The unlawful possession, use, or distribution of prescription drugs is prohibited on the property owned or leased by the College or at any College activity. Prescription drugs may only be taken by the patient to whom the drug was prescribed for the use intended, and in the manner prescribed. Non-prescription drugs must be taken in a manner consistent with their use as identified on the packaging or as directed by a physician.
  • The possession and use of synthetic cannabinoids and similar substances is prohibited.
  • The possession of drug paraphernalia such as, but not limited to, bongs, pipes, clips, grinders, rolling paper and vaporizers is prohibited.
Sanctions Regarding the Use, Possession, and/or Distribution of Illicit and Unlawful drugs

Ordinarily, a student found in violation of the College drug policy can expect to receive the sanction of suspension or dismissal from the College.  In those instances where suspension is not imposed, the minimum sanction is drug probation.  While on drug probation, should a student be found using, possessing, or being in the presence of drug paraphernalia or illegal substances on the campus of Virginia Wesleyan, they may be subject to suspension or dismissal from the College.  Other sanctions that may be imposed are as follows:

  • Parental notification.
  • Greek international/national headquarter notification.
  • Revocation of Greek Chapter’s Charter.
  • Required drug screening and random drug testing.
  • Substance abuse assessment with a requirement to follow through with recommendations of the counselor.
  • Completion of a drug education seminar or on-line tutorial.
  • Participation in campus work service.
  • Conduct or Disciplinary Probation.
  • Suspension.
  • Dismissal.
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Failure to meet the sanctions imposed by the College for a drug violation, may result in the student receiving additional disciplinary sanctions that may include suspension or dismissal from the College.

Virginia Wesleyan College was conceived and designed to be a residential campus.  Therefore, a major dimension in a student's experience at Wesleyan is that of community living.  In an age of population explosion and urban crowding, the reality of living in a community with others is often frightening to many people.  If community living can be viewed as a laboratory for meaningful apartment and condominium dwelling, the residential situation at Wesleyan can become a helpful and relevant experience.  There is no guarantee that a student will immediately like or share the same value system and life style as his or her fellow residents.  The same would be true in apartment living situations.  However, there is a need in both instances to learn to live together peacefully, exercising common courtesies toward one another and respecting one another's rights and privacy.

Residential Requirement

The College requires all students to live in recognized College housing facilities.  College housing is for single students.  Exceptions are granted to those students who:

  • elect to live at home with one or both of their parents
  • are married students
  • are carrying less than a full course load (less than 12 credit hours)

Students who have been residents of the Hampton Roads area of Virginia for the year prior to their initial application for admission to the College are considered commuter students and have the option of commuting from their local residence or residing in the College's residence hall facilities.

Moreover, students who are 17 years of age or younger or who are 23 years of age or older must request permission to live in the College’s residential facilities.  These requests will be handled on a case by case basis through the Student Affairs Office and the Residence Life Office.  Students permitted to reside on campus may be subject to semester reviews where residential eligibility is examined.  Virginia Wesleyan College reserves the right to make housing decisions based on individual circumstance.

Students with special needs or circumstances will be accommodated in accordance with all College policies and relevant laws.  Such students should bring those needs to the attention of the Associate Dean of Students for Residence Life so reasonable accommodations can be made.

Off Campus Living

Should a resident student desire to live off campus, they must submit a written request to the Vice President for Student Affairs.  Each student’s petition or written request is reviewed by the Vice President for Finance, Dean of Students, Associate Dean of Students for Residence Life, and Director of Financial Aid.

Meal Plan Requirement

Students assigned to the residence halls are required to take the standard College meal plan.  Flex dollars can be used throughout the academic year, but are not transferable to the next year, nor are they refundable.  Those students assigned to live in the suites with kitchen facilities are designated to a 10-meals per week program, and students in the apartments and townhouses receive a 7-meal-per-week meal plan.  Meals are served at regularly scheduled times in the Boyd Dining Center with extended hours for meals available in The Marlin Grille.

Standards of Residential Living

In addition to the Standards of Student Conduct which apply to all College grounds and buildings, there are other policies which are necessary to campus residence life.  These policies apply to resident students as well as all other students and persons who visit the residence halls.  Each resident student is responsible for knowing and observing the principles and policies governing conduct and procedures relative to residence living standards which are published in this document – The Marlin Student Handbook, posted by the Residence Life staff, and/or given in memorandum through the Vice President for Student Affairs.

All residents are expected to be respectful and responsible members of the communities within the residence halls.  Students are expected to refrain from actions which prevent individuals from having a safe and respectful community living experience.

Each resident is required to sign an agreement when room assignments are made or when room key cards are issued.  In the event that the regulations in the agreement are changed, each resident student will sign a new agreement which displays the new regulations.

Courtesy Hours

Courtesy Hours are in effect 24 hours a day.  During this time, students are expected to respect the rights of others by keeping noise at a reasonable level.  Common areas such as lounges and hallways are not intended for games and other such activities which tend to disrupt or endanger individuals and College property.  The use of stereo equipment, radios, and televisions is permitted subject to the condition that they are used in such a way as not to interfere with the rights of others.  Students who wish to play musical instruments should use other facilities, not residential spaces on campus.  This includes residential rooms, hallways, and other common areas.

Quiet hours

Quiet hours have been established to ensure adequate study time and proper rest, and will be strictly observed in all College housing as follows: Sunday through Thursday, 12:00 midnight until 8:30 a.m.; Friday and Saturday, 2:00 a.m. until 8:30 a.m.  A residence hall may vote to increase the number of quiet hours.  Quiet hours apply to all rooms, hallways, common areas, and shared spaces.

Visitation Regulations

College housing is not open to members of the opposite gender except under the following condition: all campus housing will be open Sunday through Thursday from 8:30 a.m. until 12:00 midnight; Friday and Saturday from 8:30 a.m. until 2:00 a.m.  A residence hall floor may vote to decrease the number of hours of open visitation stated above.  Visitation hours apply to all rooms, hallways, common areas, and shared spaces.  Moreover, children under the age of 12 are not permitted in the residence halls without expressed permission from the Office of Residence Life unless the child is visiting briefly with a parent or legal guardian.  Resident students are allowed no more than two guests at one time.  Example: two residents sharing a double room should have no more than four guests at any one time; for a total of six people in the room.

Room Assignments

All College housing is to be occupied only by those students to whom specific rooms have been assigned.  The College reserves the right to make changes in room assignments, to use unoccupied space(s) in a room or to relocate students should the need arise.  Students who seek to change rooms must consult with their Resident Assistant and personnel from the Residence Life Office who will determine whether the move is necessary and agreeable to all parties involved.  All room changes must be approved by the Residence Life Office PRIOR to the student(s) changing rooms.  Students changing rooms without prior approval will be charged an administrative fee, typically $75.00, and/or be immediately moved back to their assigned room.  The College also maintains the ability to affect a student’s participation in housing selection based on disciplinary sanctions and other relevant concerns.

Room Consolidation Policy

The Residence Life Office reserves the right to:  move or reassign a student to other facilities; assign roommates; consolidate vacancies by requiring residents to move from single occupancy double rooms to double occupancy; consolidate vacancies by requiring students occupying double rooms as a single to pay an additional fee; designate the number of vacant double rooms available to other students as a single occupancy for an additional fee; designate vacant rooms for alternate purposes; consolidate vacancies by closing parts of or complete halls.

Sometimes, at the beginning of each semester, a situation will occur in which one student will have a single occupancy in a double room.  When this happens, the student will be assigned the status of an "accidental single."  In order to accommodate requests for campus housing, students living alone in a double room may be required to move together into one room.  If space is not needed, the option to keep this room as a single for the current semester only will be offered at an additional cost.  The cost for keeping your accidental single as a single is $250.00 per semester and can only be reserved after the first three weeks of each semester.  Students with accidental singles will be contacted by the Residence Life Office to sign up to keep the accidental single or keep their room as a double.  Students who have accidental singles and do not pay to keep the room as a single, may be assigned a roommate at any time, usually with 24 hour notice.  The Residence Life staff reserves the right to use all spaces if the need arises.  Should a situation arise where an accidental single needed to be used as a double, the $250.00 fee would be prorated.  Please contact the Residence Life Office in order to determine both the exact amount of the additional cost associated with keeping the double room as a single occupancy for the current semester and the nature of available space in the residence halls.

Special Interest Housing

Persons living in fraternity and sorority, honors and scholars, and/or PORTfolio communities may be asked to adhere to special regulations depending on the needs of the type of housing.

Housing Sign-ups

Housing selection will take place in the spring semester following the fall deposit due date.  Advertising and hall meetings provided by Residence Life personnel will be held in advance to discuss the process and to address concerns.

Overnight Guests

Arrangements must be made with the Residence Life Office prior to the guest’s arrival.  Students must also register their guests with Campus Security.  If guests have not been preregistered by a student, the guest may be instructed to leave campus.  Guest must be acceptable to all roommates.  The host student shall be responsible for their guests' (overnight or not) adherence to all College policies as well as for any damages to College or personal property which his guest may cause.  No guest may stay more than three nights without permission from the Associate Dean of Students for Residence Life.

Key Cards

Students are issued key cards to help protect their private possessions and increase campus security.  To insure this security, if a room key is lost during a semester, the student will assume the cost of reprogramming key card locks and a replacement fee for a new key card ($30.00).  Key Cards, for security purposes, are not to be loaned or transferred to another person.  Persons violating this rule may have the matter reviewed through the College’s Community Arbitration System.

If a key card is lost or stolen, please report it immediately to the Campus Security Office.  Campus Security will cancel the lost or stolen card, which renders the missing card inoperable, and issue a replacement key card.

Lock Outs

Students who are locked out of their rooms and request access from Campus Security or Residence Life staff will be charged a $5.00 fee per occurrence.

Room Condition

Prior to a student occupying a room, the condition of the room is assessed with special attention given to existing damage.  Students are held responsible for the condition of their rooms, room door, and room furnishings, including the Microfridge unit.  It is the students' responsibility to report all room maintenance concerns to the Residence Life Staff or Physical Plant as soon as the concern is discovered.  In the course of a semester, the College expects a certain amount of normal wear to occur.  However, students must pay for the repair of any damages beyond normal wear as well as for extraordinary cleaning.  In this regard, students are expected to utilize room furnishings for the purpose they were originally designed to serve.  The practice of stacking furniture or using bed frames as room dividers is not permitted as this presents a severe hazard.  Additionally, students may not install personal locking mechanisms on room or bathroom doors.  Closet, room, and bathroom doors may not be removed and screens must remain intact and in windows at all times.  Students may not paint their rooms.  Nails and thumb tacks should be used sparingly in decorating rooms.  All furniture assigned to a resident’s room must remain in that room.  Furthermore, a student may not have in their room any College furniture not assigned to that room.  If the missing furnishings are not returned, the Residence Life staff may conduct room searches to retrieve the missing item(s).  It is the student’s responsibility to have all College furniture in its original place in the room at the end of the residence period.

Health and Safety Inspections

Apartments, town homes, and suites will be subject to monthly inspections by members of the Residence Life staff.  When possible, these inspections will be announced no later than 24 hours in advance.  Furthermore, inspections will be conducted for the purpose of assuring student safety and to identify maintenance issues, property damage, and sanitation concerns.

Damage Charges

Damage to public areas, furnishings, equipment, or College housing facilities that cannot be charged to any individual(s) will be pro-rated between all residents of the floor or hall as appropriate.  The cost of damages may be charged against the students’ damage deposit if other arrangements are not made.

Microfridge Unit

Every residence hall room that does not have access to a kitchen is equipped with a Microfridge.  The Microfridge is a dual door refrigerator and freezer designed to operate and store frozen foods efficiently.  The refrigerator has a 2.1 Cu. Ft. capacity and the freezer has a .75 Cu. Ft. capacity.  The unit also includes a .6 Cu. Ft. microwave oven.

Room Entry

When entering residential space occupied by students, the following guidelines will be observed:

  • Rooms may be entered for the purpose of enforcement of College policies and regulations.  As the Residence Life staff is primarily responsible for the enforcement of such policies and regulations, they have the right to enter rooms when there is reasonable cause to believe that a violation has occurred.  A student’s absence will not prevent the carrying out of such room entries.
  • Rooms may be entered to inspect and maintain College facilities, thus, assuring the sanitation, safety, and proper maintenance of such facilities.  A student's absence will not prevent the carrying out of such inspections or maintenance entries.
  • Rooms will be entered during recognized College breaks by the Residence Life staff to assure that all windows are locked, appliances are unplugged, and all garbage is removed.  The presence of objects or substances which are considered a violation of College policy will be noted and removed from rooms.  Violators of College policy will be held accountable upon their return to campus.
Room Search

When a search of a residential space occupied by students becomes necessary, the following guidelines will be observed:

  • A room search will only be conducted by Residence Life professional staff (Village Coordinators, Assistant Dean of Students for Residence Life, and/or Associate Dean of Students for Residence Life) and/or Security staff members.
  • A student’s permission may be sought before his/her room is searched, but is not required for a search to be completed.
  • Resident(s) of the residential space may be given an opportunity to be present during a room search, however, a search can be conducted in the absences of the resident(s).
  • Any illegal materials, or other materials which are prohibited by College rules, may be seized and used as evidence in a judicial hearing even if they are not materials for which the search was initially made.
  • Any illegal materials, or other materials which are prohibited by College rules, are the responsibility of the occupant and/or owner unless there is sufficient evidence to prove otherwise.
  • The above statements dealing with the search of students’ rooms are also applicable to students, automobiles, and any other areas used by students.
Property Damage

The College makes every effort to protect the property of students, but cannot be responsible for loss or damage to a student's personal property due to fire, theft, flood, or other causes.  Students are strongly encouraged to keep their room doors locked at all times.  In addition, renters or home owners insurance is encouraged. 

Break Closings

Students are expected to leave campus within 24 hours after their last exam at the end of each semester or at the designated hall closing time whichever comes first.  When the College is not in session during holidays and break periods, students should follow the posted times for departure and arrival.  Students may not occupy College housing during these periods without permission from the Associate Dean of Students for Residence Life.  Students granted special permission will be expected to comply with all College policies in effect when school is in session and other special policies for break times.  Permission to stay during a recognized break is at the discretion of the Associate Dean of Students for Residence Life and students may be assessed a weekly fee.  Additionally, a student may be assessed a $75.00 fee for unauthorized or unapproved presences in the residence halls during recognized College breaks.  This fee may be contested within 72 hours of receipt of charges during which time a student may choose to have the matter reviewed through the College’s Community Arbitration System.

Fire Safety

The following regulations are designed to protect every individual in College housing from the threat of fire.

  • Fire drills are required by law.  Whenever a fire alarm sounds, leave the building quickly and in an orderly manner by the nearest exit.
  • The setting off of a false fire alarm, the discharge of a College fire extinguisher for other than firefighting purposes, and the tampering with any fire safety equipment such as room smoke alarms constitutes a violation of College regulations and/or violation of fire safety laws.
  • Rooms, hallways, and building exits must remain free of obstructions.  Therefore, students are not allowed to hang sheets, blankets, or other items in such a fashion as would hinder the exiting from a room and students are not allowed to block building exits with furniture or in any other manner.  In addition, personal items are not to be left in common areas, to include hallways.  Items found in such areas may be removed and discarded.
  • Students are not allowed to have any of the following in their residential space (to include common areas) at any time due to the potential fire hazard they pose: candles, incense, halogen lamps, live Christmas trees, toasters, toaster ovens, electric skillets, camp stoves, hot plates, and anything with an open flame or exposed heating element.  Major appliances not supplied by the College, and appliances which may create an electric overload are not permitted at any time.
  • No tapestries, flags, or fabrics may be hung from ceilings or walls in any residential spaces, common areas, closets, bathrooms, or halls, nor can any material cover any smoke detector or sprinkler head.  (A tapestry is defined as any fabric object which may be hung or draped to be used as a decoration and which may be determined to be capable of becoming a fire accelerant.)  Curtains covering windows are permitted as long as they are flame retardant, hung on spring tension rods (rods that screw or must be nailed into the wall are not permitted) and neither hang past the width of the actual window nor hang lower than the windowsill.  Students in violation of this policy will have their tapestries, flags, or fabrics confiscated and are subject to immediate disciplinary action, to include the possible removal from or reassignment within College housing.
  • Students may not tamper with electrical wiring, outlets, or fixtures.
Checking Out

All resident students must be checked out of their rooms prior to turning in their key cards at the end of the school year, or when they are leaving the College.  A member of the Residence Life staff will be available to check each room to ensure that it is in the same condition as when the student moved in.  Failure to be checked out will result in a $30.00 fine.  Items left in the room will result in an additional charge for their removal.

Prohibited Items

The following list, which is not meant to be all inclusive, details many of the items prohibited in residential areas on campus.

  • Unless there is a valid medical reason, students are not allowed to have water beds in campus housing.
  • Street signs and other “public signs” are not allowed in campus housing.
  • Other than fish in a ten gallon aquarium or less, pets may not be brought into or kept in College housing facilities.
  • Private outside antennas and wireless routers are not permitted.
  • Knives are not permitted for any purposes other than culinary and utility use.  Knives which are longer than 3 ½ inches are not allowed for any purposes.  Additionally, students cannot carry utility knives while on campus.
  • Weapons capable of inflicting injury or damage are not permitted in the halls.  This includes, but is not limited to, firearms, airsoft pellet guns, and stun guns.
  • Hookahs may not be used in the residence halls.  Students who wish to use hookahs on campus must seek prior approval and guidance from the Associate Dean of Students for Residence Life.
  • Trophy Bottles (empty alcohol bottles) are prohibited in the Residence Halls, regardless of a student’s age, due to the unsafe and unsanitary conditions they may create.
Violations

Violations of the "Standards of Residential Living" and “Housing Agreement” may result in disciplinary action taken through the arbitration process or administrative procedures.  This action may include sanctions, fines, restitution, and/or housing reassignment or removal from College housing.

Students have the right to organize into special interest, study, social, or service groups at the College, provided these groups do not violate the College’s non-discrimination policies.  These may take the form of student organizations or clubs.  Some campus groups require applications, specialized criteria, or formal recruitment processes for membership.  Examples include Honor Societies, Student Government Association, Wesleyan Activities Council, and Greek Chapters.  This does not violate policy so long as these processes are ethical and equitable.

Virginia Wesleyan College provides certain privileges to clubs in good standing.  A club can be considered in “good standing” if it registers with the Office of Student Activities each semester, has a faculty/staff advisor, and its members abide by the Standards of Student Conduct and the Wesleyan Creed during club functions.  Those privileges include, but are not limited to, reserving campus facilities and equipment at no cost or for minimum cost, requesting catering services with additional cost, posting advertising materials in approved locations, and hosting events on campus.  Information on these resources and the policies that govern them, can be found in the Club Manual.

The following is a list of actions that constitute misconduct and, under the guidelines of the Community Arbitration or other established processes, students may be disciplined if found in violation of one or more policies.  This list is not all inclusive.

  • Actions which disrupt or tend to disrupt the privacy of others and/or the academic mission; actions which endanger or tend to endanger the safety, health or life of any person.
  • Failure to comply with the request of a College official.
  • Causing a campus disturbance.
  • Knowingly furnishing false or misleading information, unauthorized use of identification, failure to provide requested information to College officials.
  • Deliberate, malicious, careless or negligent destruction of College property or the property of others; using College property other than for its intended purpose.
  • Creating unsanitary conditions in residential buildings and adjoining property outside the residence halls.
  • Stealing, taking or possessing another's property without permission.
  • Improper conduct in the Residence Halls; failure to abide by regulations.
  • Possession of fireworks or explosives on-campus, inappropriate use of safety equipment, failure to evacuate a building when instructed to do so by College officials.
  • Violation of prevailing local, state, or federal law under circumstances which link or create a nexus between the violation and the College community.
  • Removal of food or other items from the dining center other than in the College approved take-out containers, refusal to wear shoes in the dining center, lock out procedures and other specific policies regarding campus resources and facilities.
  • Recording or distributing another person’s image or voice, without permission, where that person had a reasonable expectation of privacy, is prohibited.

The College does not attempt to regulate, nor does it take responsibility for the off-campus behavior of its students.  The College will, however, take action against students whose off-campus behavior impedes or disrupts the College community and/or undermines or threatens the welfare of the College or members of the College community.

General Principles

Access to computer systems and networks owned or operated by Virginia Wesleyan College imposes certain responsibilities and obligations by faculty and staff as well as students enrolled in college classes.  This access is granted subject to College policies, local, state, and federal laws.   Systems and resources are provided primarily for academic use.  Network usage for other activities such as personal communications, gamming or entertainment may be prioritized to ensure we meet our academic goals.

Acceptable use is always ethical, reflects academic honesty, and shows restraint in the consumption of shared resources. It demonstrates respect for intellectual property, ownership of intellectual property, system security mechanisms, and individuals' rights to privacy and to freedom from intimidation and harassment. Violation of this or other policies as outlined in the Student or Faculty/Employee handbooks may result in the loss of network privileges.  In addition, the obtaining or distributing of material protected under United States or international copyright laws using electronic, paper or other media without the proper permission is illegal and can result in the loss of library, network or other privileges and may also result in criminal prosecution by the responsible authorities.

Connecting a personal device to the Virginia Wesleyan College network, either by direct Ethernet connection or via our wireless (802.11) network obligates the owner/user to comply with this “Acceptable Use” policy.  By connecting your device (phone, computer, tablet, smart TV or gamming console) to the VWC network we will be able to monitor the usage and content of messages and web sites visited.  Although we do not routinely examine the content of this activity we are constantly monitoring the overall usage of the network to improve the services to the community.  Specific investigation of content may be done as directed by law and/or to protect the institution or individuals involved.

Guidelines

In making acceptable use of resources you MUST:

  • Protect your username, password and system from unauthorized use. You are responsible for all activities by your username or that originate from your system.
  • Access only information that is your own, that is publicly available, or to which you have been given authorized access.
  • Use only legal versions of copyrighted software in compliance with vendor license requirements.
  • Be considerate in your use of shared resources; network bandwidth, public printer paper, network storage and lab computers.
  • Refrain from monopolizing systems, overloading networks with excessive traffic, degrading services, or wasting computer time, disk space, printer paper, manuals or other resources.
  • Contact the Computer Services Help Desk at 455-3111 or helpdesk@vwc.edu PRIOR to connecting anything other than your laptop or desktop computer to the college computer network.

In making acceptable use of resources you must NOT:

  • Connect any wired or wireless networking devices such as: servers, access points, hubs, routers, switches, etc. to the VWC network.
  • Use another person's system, files, or data without permission.
  • Use someone else's name, username or password.
  • Use computer programs to decode passwords or access control/security information.
  • Attempt to circumvent or subvert system or network security measures.
  • Engage in any activity that might be purposefully harmful to systems or to any information stored thereon, such as creating or propagating viruses, disrupting services, damaging files or making unauthorized modifications to College data.
  • Use College systems for commercial or partisan political purposes, such as using electronic mail to circulate advertising for products, services or for political candidates.
  • Make or use illegal copies of copyrighted software, store such copies on College systems, or transmit them over College networks.
  • Use mail or messaging services to harass or intimidate another person, for example, by broadcasting unsolicited messages, by repeatedly sending unwanted mail, or by using someone else's name, email address or username or general "spamming".   This includes the distribution of offensive language or pictures.
  • Waste computing resources or network resources, for example, by intentionally placing a program in an endless loop, printing excessive amounts of paper, or by sending chain letters or unsolicited mass mailings.
  • Use the College's systems or networks for personal gain; for example, by selling access to your username, to College systems, networks, or by performing work for profit with College resources in a manner not authorized by the College.
  • Use cordless phones or other electronic devices using the 2.4 GHz broadcast band that will interfere with the College's wireless network.
  • Engage in any other activity that does not comply with the spirit of the General Principles presented above.
Enforcement

The College considers any violation of acceptable use principles or guidelines to be a serious offense and reserves the right to copy and examine any files or information resident on College systems allegedly related to unacceptable use and to protect its network from systems and events that threaten or degrade operations. Violators are subject to disciplinary action as prescribed in the College Policies for Student Life, and employee handbooks. Offenders also may be prosecuted under laws including (but not limited to) the Communications Act of 1934 (amended), the Family Educational Rights and Privacy Act of 1974, the Computer Fraud and Abuse Act of 1986, The Computer Virus Eradication Act of 1989, Interstate Transportation of Stolen Property, The Virginia Computer Crimes Act, and the Electronic Communications Privacy Act. Access to the text of these laws is available through the Hofheimer Library Reference Department.

Information Disclaimer

Individuals using computer systems owned by Virginia Wesleyan College do so subject to applicable laws and College policies. Virginia Wesleyan College disclaims any responsibility and/or warranties for information and materials residing on non-college systems or available over publicly accessible networks. Such materials do not necessarily reflect the attitudes, opinions, or values of Virginia Wesleyan College, its faculty, staff, or students.
No software is to be loaded onto or run on a College owned computer unless the College has purchased the software.

These guidelines should not be construed as a limit on any individual's right under the constitutions of the United States or the Commonwealth of Virginia.

Virginia Wesleyan College Computer Services

The information in this policy is the responsibility of the Computer Services department. Questions or complaints about possible violations should be sent to the Chief Technology Officer with as much detail as possible to helpdesk@vwc.edu.

Section I. Introduction

Virginia Wesleyan College is a community dedicated to teaching, scholarship, and research. The College seeks to encourage creativity and innovation among its faculty, students, and staff. To support this endeavor, the College provides equipment, facilities, information resources, and personnel. The College also seeks specific support for creative activity from external sources, both private and public.

Increasingly, intellectual property and technology transfer are matters of importance to Virginia Wesleyan because of their potential to advance the state of knowledge and contribute to the greater social good; to absorb substantial institutional resources in their creation; to generate income; and to raise ethical and legal questions of actual or perceived conflict of interest for the inventor and the College. Traditionally, in institutions of higher learning, the ownership of literary, artistic, and scholarly works has rested with the creator.

The policy exists to encourage creativity, innovation, and research, clarify ownership of intellectual property rights, create opportunities for public use of College innovations, and provide for the equitable distribution of monetary and other benefits derived from intellectual property. Its focus is on the determination of a property’s ownership and the equitable division of the rewards stemming from it. This policy does not reverse the traditional ownership by the creator of, for example, a poem, a painting, or a scholarly work.

Section II. Purpose

This policy is implemented as part of our mission as a not-for-profit institution. The specific aims of the policy are to:

  • Ensure that the traditional rights of scholars and researchers to the monetary and other benefits of their labor are respected.
  • Protect the rights of the College (which it might or might not choose to exercise) with respect to intellectual property created with substantial College resources beyond normal use, or with substantial resources dedicated to the creator’s use in the production of the property.
  • Encourage the development and dissemination of intellectual property by providing appropriate incentives to creators and the College.
  • Facilitate the wide transfer of useful inventions, writings and works of art to society.
  • Protect the College’s name and trademarks.
Section III. Definitions

Subd. 1. Creator. “Creator” refers to the individual(s) who invent, author, create, or were otherwise responsible for the intellectual creation of the intellectual property, as defined in the applicable intellectual property statutes.

Subd. 2. Intellectual Property. “Intellectual property” refers to inventions, creations, new processes, etc.  It includes any work eligible for copyright protection and any invention eligible for patent protection under U.S. or international law.

Subd. 3. Net Income. “Net income” means the gross monetary payments the College receives as a result of transferring rights in the intellectual property less the College’s out-of-pocket expenditures (including legal fees) directly attributable to protecting, developing, and transferring that intellectual property.

Subd. 4. Regular Academic Work Product. “Regular academic work product” means any copyrightable work product which is an artistic creation or which constitutes, or is intended to disseminate the results of, academic research or scholarly study. Regular academic work products include, but are not limited to, books, class notes, theses and dissertations, course materials designed for the web, distance education and other technology-oriented educational materials, articles, poems, musical works, dramatic works, pantomimes and choreographic works, pictorial, graphic and sculptural works, or other works of artistic imagination. Software specifically needed to support a regular academic work product or which is designed to disseminate the results of academic research and scholarly study is also considered a regular academic work product.

Subd. 5. Covered Individual. “Covered individual” means persons who are:

  • Employed by Virginia Wesleyan, including full-time and part-time faculty members, adjunct faculty, administrative officers, and staff members.
  • Independent contractors or consultants.
  • All Virginia Wesleyan students. For the purpose of this policy, a “student” is any individual who registers for a course at Virginia Wesleyan.
  • Anyone using College facilities or resources under the supervision or with the permission of College personnel, including, but not limited to, volunteers.

Subd. 6. Specially Commissioned Work. “Specially commissioned work” means a work specially ordered or commissioned by the College and which the College and the creator expressly agree in a written instrument signed by them shall be considered as such.

Section IV. Application

Subd. 1. Application. This policy applies to all intellectual property meeting the criteria for College ownership as described in Section VI, produced by covered individuals, acting individually or in groups, performing research or engaging in work or study at Virginia Wesleyan or in connection with a College program.

Subd. 2. Effective Date. This policy applies to intellectual property disclosed to the College after the effective date of this policy. The effective date of this policy is to be determined by action of the Board of Trustees pending necessary reviews and approvals. [The effective date is October 19, 2005.]

Section V. Administrative Procedures

The development of a work of intellectual property that might be copyrightable or patentable and meets the criteria for College ownership as described in Section VI should be reported fully and in writing, at the earliest time possible, to the Vice President for Academic Affairs and Dean of the College. S/he will promptly meet with the inventor to consider the issues of ownership, copyright, and patent, all aspects of the invention, including but not limited to the extent to which College resources have been used and the distribution of potential proceeds. It is assumed that in most cases a timely and amicable agreement will be reached.

If an agreement cannot be reached, the division chairs (or the appropriate vice president or supervisor in the case of a staff member) will review the circumstances attending the development of the intellectual property, including the prior investment of College resources, and make a recommendation to the Vice President for Academic Affairs and Dean of the College.

Section VI. College Ownership

The College shall own copyright only in the following three circumstances:

  • The College expressly directs a faculty member to create a specified work, or the work is created as a specific requirement of employment or as an assigned institutional duty that may, for example, be included in a written job description or an employment agreement.
  • The faculty author has voluntarily transferred the copyright, in whole or in part, to the institution.  Such transfer shall be in the form of a written document signed by the faculty author.
  • The College has contributed to a “joint work” under the Copyright Act. The institution can exercise joint ownership under this clause when it has contributed specialized services and facilities to the production of the work that goes beyond what is traditionally provided to faculty members generally in the preparation of their course materials. Such arrangement is to be agreed to in writing, in advance, and in full conformance with other provisions of this agreement.
Section VII. Exceptions to College Ownership

Subd. 1. Regular Academic Work Product. A regular academic work product is owned by the creator and not the College.

Subd. 2. Course Requirement. Intellectual property created solely for the purpose of satisfying a course requirement is owned by the creator and not the College.

Subd. 3. Pre-Existing Rights. If the intellectual property referred to in subdivisions 1 and 2 is a derivative of or otherwise uses preexisting College-owned intellectual property, this section shall not prevent the College from asserting its preexisting rights.

Subd. 4. Contractual Agreements. For intellectual property created in the course of or pursuant to work done under agreement between the College and external sponsor(s), ownership will be determined in accordance with the terms of the College’s agreement with the external party and applicable law.

Section VIII. Use of Intellectual Property

Subd. 1. Rights to Publish. Nothing in this policy shall be construed as affecting the rights of a creator to publish, except that in cases when College ownership has been established the creator must agree to observe a brief period of delay in publication or external dissemination if the College so requests and such a delay is necessary to permit the College to secure protections for intellectual property disclosed to it by the creator.

Subd. 2. Use of Teaching Materials. In order to facilitate joint work on teaching materials and support collaborative teaching, and notwithstanding the ownership rights otherwise granted by this policy, individuals who contribute teaching materials used in jointly developed and taught College courses thereby grant a nonexclusive, nontransferable license to the College to permit other contributors to the course to continue using those jointly produced teaching materials in College courses.

Section IX. Distribution of Income

Subd. 1. In cases where no use has been made of College equipment, facilities, or employee and/or student time, or in traditional cases involving the creation of literary, artistic, and scholarly work, the College will have no claim of equity. In cases where this applies, the inventor is at liberty to pursue patent negotiations independently. However, in such cases, the name of the College may not be used in connection with inventions in which the College has no equity interest without prior written permission.

Subd. 2. In cases where the College does have equity rights according to Section VI and there has been normal use of College equipment, facilities, or employee and/or student time devoted to the invention, the College will be deemed to have a 40% of gross equity interest in the invention.

Subd. 3. In cases where the College does have equity rights according to Section VI and there has been significantly above normal use of College equipment, facilities, or employee and/or student time or College contributions, including additional salary, devoted to the development of the invention, the College will be deemed to have a 60% of gross equity interest in the invention.

Subd. 4. In cases that would normally be covered by Subd. 2 and Subd. 3, but where gross equity has been determined to be less than $5,000, the College shall assert no claim of a percent of gross equity interest.

Section X. College Responsibilities

The College shall have the responsibility to:

  • Provide oversight of intellectual property management and technology transfer.
  • Establish effective procedures for licensing and patenting intellectual property.
  • Promote effective distribution and marketing of intellectual property.
  • Protect the College’s intellectual property.
  • Inform individuals covered by this policy about its provisions.
Section XI. Responsibilities of Applicable Individuals

Covered individuals have a responsibility to:

  • Adhere to the principles and procedures embodied in this policy.
  • Create, retain, and use intellectual property according to the applicable local state, federal, and international laws and College policies.
  • Disclose promptly in writing intellectual property owned by the College pursuant to this policy or created pursuant to sponsored research or other contractual arrangements with external parties that are governed by section VII, subdivision 4, and assign title to such intellectual property to the College orits designee to enable the College to satisfy the terms of any applicable funding or contractual arrangement.
  • Cooperate with the College in securing and protecting the College’s intellectual property, including cooperation in obtaining patent, copyright, or other suitable protection for such intellectual property and in legal actions taken in response to infringement.
Section XII. Compliance

Failure to comply with the provisions of this policy is a violation and may result in discipline of an employee in accordance with applicable College policies and procedures.

General Withdrawal

If a student withdraws after the drop/add period, the student will be awarded a W (Withdrawal) up until the deadline date to drop a course without an automatic WF.  A W grade will not count towards the student's Cumulative GPA. A WF grade will count towards the cumulative GPA as a zero.

Incompletes: If a student does not complete a course, he/she will have to complete the required work the following semester if granted an incomplete by the course instructor. If the requirements are not met, the student will receive a grade based on the completed work.  This is at the discretion of each faculty member. If the student does meet the requirements during the following semester, the student will receive an IA, IB, IC, ID, IF (which will be counted the same as an A, B, C, D, or F Grade).

A student will be automatically placed on Warning if more than one incomplete grade is received in any semester.

Administrative Withdrawal

Should it be determined that a student is a risk to him/herself or others, based on exhibited and documented behavior, or if a student continues to remain academically unengaged after reasonable intervention from the College, the student may be administratively withdrawn.  This process is ordinarily coordinated by the Dean of Students in consultation with the Vice Presidents of Academic and/or Student Affairs, as well as the Vice President for Finance and Director of Financial Aid.  Financial and academic matters related to an administrative withdrawal will be handled on a case by case basis, though they will normally adhere to existing College policies and practices.  Additionally, based on a student's observed and documented behavior, specifically as it relates to his/her welfare or the safety of the campus community, the Dean of Students (or proxy) may, in consultation with and concurrence from other College officials (Vice President for Student Affairs, Counseling and Health Services, Campus Security, and Residence Life), separate a student from the College permanently or for a stated period of time.  A temporary separation may also include required action on the student's behalf as a criterion for readmission.  This may include counseling or other health/behavioral modification interventions. Administrative separation will only be utilized under certain circumstances, in matters of grave concern, and when the College's traditional methods for parting with a student must be compromised due to urgency and for the sake of safety.  A notice of the administrative withdrawal will be presented to the student and copied to all appropriate parties.  This notice, which will appear in letter format, will communicate the conditions that accompany the withdrawal as they may relate to a student's permanent or temporary separation from the College, as well as conditions that must be satisfied as a requirement for eligibility for consideration for readmission.  Financial and academic implications of an administrative withdrawal will be managed on a case by case basis, in consultation with appropriate college officials, and in accordance with the College's policies and practices.

Medical Withdrawal

With proper documentation from a medical professional, to include certified clinicians, who can speak to a student’s condition and how it impacted one's academic performance or inhibits their ability to complete course requirements or an academic term, a student may be afforded a medical withdrawal. Based on the circumstances and supplied documentation, and at the discretion of the Academic Dean or his proxy, and/or that of the student's professors, a student may be awarded a W or WF for each course.  Financial implications of a medical withdrawal will be managed on a case by case basis, in consultation with appropriate campus offices, and in accordance with the College's policies and practices.

Administrative Withdrawal for Non-Attendance (No Show)

Students who register for a semester of coursework but do not attend class sessions of any of their courses during the first two full weeks of the semester are withdrawn from the College administratively, and notified of that action by a letter sent to both home and campus addresses. Those students are responsible for 10% of tuition and room charges plus the administrative cost allowance.  However, the student will be ineligible for any federal, state, or institutional financial aid.  This includes all grants, scholarships, and loans.

This policy does not apply to students who attend some, but not all, of their courses. They remain enrolled in the College and receive grades in courses that they did not attend but did not formally drop. Students are responsible for all tuition and fees charged for those courses.

Students Who Withdraw From or Stop Attending Classes

The Financial Aid Office is required by federal statute to recalculate federal Title IV financial aid eligibility for students who withdraw, drop out, are dismissed, or take a leave of absence prior to completing 60% of a payment period or term.

If a student leaves the institution prior to completing 60% of a payment period or term, the Financial Aid Office recalculates eligibility for Title IV funds. Recalculation is based on the percentage of earned aid using the following Federal Return of Title IV funds formula:

  • Percentage of payment period or term completed = the number of days completed up to the withdrawal date divided by the total days in the payment period or term. (Any break of five days or more is not counted as part of the days in the term.) This percentage is also the percentage of earned aid.
  • Funds are returned to the appropriate federal program based on the percentage of unearned aid using the following formula: Aid to be returned = (100% of the aid that could be disbursed minus the percentage of earned aid) multiplied by the total amount of aid that could have been disbursed during the payment period or term.

If a student earned less aid than was disbursed, the institution would be required to return a portion of the funds, and the student would be required to return a portion of the funds. When Title IV funds are returned, the student borrower may owe a balance to the institution, which must be paid within 30 days of withdrawing from the College. If a student earned more aid than was disbursed to him/her, the institution would owe the student a post-withdrawal disbursement, which must be paid within 120 days of the student's withdrawal. The institution must return the amount of Title IV funds for which it is responsible no later than 45 days after the date of the determination of the date of the student's withdrawal. Refunds are allocated in the following order:

  • Unsubsidized Direct Stafford Loans (other than PLUS loans)
  • Subsidized Direct Stafford Loans
  • Federal Perkins Loans
  • Direct PLUS Loans
  • Federal Pell Grants for which a return of funds is required
  • Federal Supplemental Opportunity Grants for which a return of funds is required
  • Other Title IV assistance for which a return of funds is required (e.g., TEACH).
Withdrawal and Refund Policies

Since the College must make financial commitments, the tuition and room deposits are nonrefundable.  The withdrawal policy applies to students who attend at least one class and then “officially” withdraw from the College.  To “officially” withdraw means the student needs to go through the proper channels as set forth by the College.  To stop attending classes does not constitute an “official” withdrawal.  In order to start the process, the student needs to go to the Office of the Registrar.  Students who withdraw from the College completely may receive a partial refund as follows: 90% during the first week of classes, 50% the second week and 25% the third week. After the third week of classes, there is no refund.  Calculations will be based on the date the withdrawal form is completed and submitted to the Office of the Registrar. The College will charge an administrative cost allowance for any student withdrawing.  The cost will be five percent (5%) of tuition, room, and meals originally charged, but will not exceed $100.00.

Withdrawal While Under Investigation

The College will prominently note on a student’s official academic transcript a student’s withdrawal while under investigation for violating policies governing sexual misconduct.  The College shall remove from the student’s academic transcript any notation placed on such transcript in cases where the student had withdrawn from the College, but was subsequently found not responsible for violating sexual misconduct policies.

The purpose of this policy is to establish procedures for Virginia Wesleyan College to respond to and assist with the reports of missing students as required under the Higher Education Opportunity Act of 2008.

For the purpose of this policy, a student at Virginia Wesleyan College will be considered “missing”:

  • If after 24 continuous hours, a student’s location is not known and with reasonable inquiry, it cannot be determined where they are.

OR

  • When a student’s actions are contrary to an established pattern of behavior or there are unusual circumstances that may have caused their absence.

All students have the opportunity, through their WebAdvisor, to designate an individual or individuals to be emergency contacts, who will be notified by the College no more than 24 hours from the time the student is determined to be missing.  The designation of emergency contact will remain in effect until changed or revoked by the student.

Policy and Procedure
  • All reports of missing resident students shall be directed to the Office of Residence Life and/or Campus Security.
  • An investigation will be initiated to determine the validity and credibility of the missing person report.  Staff will gather all essential information about the student from the person making the report and from the student’s acquaintances.  The information to be obtained includes, but is not limited to, personal descriptors, clothing last worn, locations where the student may be, person or witnesses who may have information, vehicle descriptions, and information regarding the physical and mental well-being of the student, up-to-date photographs, and class schedule.
  • Staff will make every effort to find the student of campus.  They will also check to see if the student’s vehicle is on campus, if the person as accessed any area via the Key Card System, or if the student has signed on any guests.  Other students, friends, and acquaintances may also be interviewed.
  • After a search of the campus has been completed and if no further information has been forthcoming, the Director of Campus Security or designee, in consultation with the Dean of Students, may choose to notify the campus community to ask for help in locating the missing person.
  • In consultation with the Dean of Students, campus officials, the student’s emergency contact, or the reporting party may choose to file a missing persons report with the Virginia Beach Police Department.  All pertinent information relative to the incident will be provided to the responding officer and the College will continue to cooperate in the investigation in accordance with the laws governing the Commonwealth of Virginia.
  • Any and all community inquiries into the matter will be referred to College Communications or a designated spokesperson.
  • No later than 24 hours after the initial report, the missing person’s emergency contact will be notified by Campus Security or Student Affairs staff.  If a student is less than 18 years old, the student’s parent(s) or legal guardian(s) will be notified.
  • In the case of a missing student that is over 18 years old and has not designated anyone to be notified, notification of the Virginia Beach Police Department will suffice.
  • As per standard operating procedure, a detailed report of the incident will be generated and shared with the appropriate campus administrators.

VWC expects students to attend all class meetings of courses in which they are enrolled.  Each professor will set an attendance policy and include it in the course syllabus.  The professor, who best understands the course responsibilities of individual students, has sole authority over his or her course attendance policy; he or she evaluates all excuses for absence and determines whether or not to permit students to make up work missed.  A professor may request from the college nurse or physician a written confirmation of illness, or from Dean of Students a written confirmation of the absence for reasons related to co-curricular or extra-curricular activities.

No student may possess or use fireworks or explosives on-campus.

Fire safety is a serious concern of the College.  The following regulations are designed to protect every member of the College community from the threat of fire.

  • Camp fires are only permitted in designated areas with prior approval from Campus Security.
  • Fire drills are required by law.  Therefore, the College conducts several fire drills every semester.  Whenever a fire alarm sounds, leave the building quickly in an orderly manner by the nearest exit.  All windows and doors should be closed.  Do not re-enter the building until instructed to do so by a member of the fire department or Campus Security.  Persons refusing to leave a building when an alarm sounds are endangering themselves and are in violation of the law.  Disciplinary action may be imposed for failure to vacate a building during a fire alarm.
  • The setting off of a false fire alarm, the discharge of a College fire extinguisher for other than firefighting purposes or the tampering with any fire safety equipment (e.g., smoke detectors) constitutes a violation of College regulations and state law.  Any person who is found in violation of the College fire safety policy will be subject to College disciplinary action and/or state criminal penalties.
  • Room and building exits must remain free of obstructions.  Therefore, students are not allowed to hang sheets, blankets, or other items in such a fashion as would hinder the exiting from a room and students are not allowed to block building exits with furniture or in any other manner.
  • No tapestries, flags, or fabrics may be hung from ceilings or walls in any residential spaces, common areas, closets, bathrooms, or halls, nor can any material cover any smoke detector or sprinkler head.  (A tapestry is defined as any fabric object which may be hung or draped to be used as a decoration and which may be determined to be capable of becoming a fire accelerant.)  Curtains covering windows are permitted as long as they are flame retardant, hung on spring tension rods (rods that screw or must be nailed into the wall are not permitted) and neither hang past the width of the actual window nor hang lower than the windowsill.  Students in violation of this policy will have their tapestries, flags, or fabrics confiscated and are subject to immediate disciplinary action, to include the possible removal from or reassignment within College housing.
  • Each residence room is provided with a smoke detector as required by law.  Replacement batteries are available through the Resident Assistant.

Fire safety equipment and alarm systems are intended for the student's safety and for the safety of those around the student.  Do not tamper with this equipment unless an actual fire emergency exists.

Gambling

Gambling is not permitted on the campus, in College buildings or at off-campus College sponsored functions.

Solicitation

Individual students as well as outside persons and organizations, may not solicit funds or sell items anywhere on-campus or use the campus system for solicitation or promotion without authorization from the Vice President for Student Affairs.  Students and student organizations may solicit funds from off-campus groups, businesses, or organizations only with the approval of the Vice President for Advancement.

Distribution of Literature

The College strives to provide an atmosphere conducive to a free exchange of ideas, and, therefore, campus regulations of literature content have not been established.  Nevertheless, students and employees of Virginia Wesleyan College distributing literature should be aware of existing laws concerning their liability in such matters as obscenity and libel.

Since the search for truth is best served when literature bears the name of the sponsoring individual or organization, those who distribute literature should identify themselves accordingly.  This identification also must not give the impression that the opinions expressed carry the endorsement of the College community.

Smoking is defined as the act of lighting, smoking, or carrying a lighted or smoldering cigar, cigarette, pipe, or e-cigarette of any kind.

Virginia Wesleyan College prohibits smoking, including e-cigarettes, inside classrooms and administrative buildings, residential facilities, dining areas, athletic facilities, and university owned-vehicles.  Smoking is prohibited within 25 feet of the outside of any building to prevent smoke and e-cigarette vapors from entering through entrances, windows, ventilation systems, or other means.

All College faculty, staff, and students share the responsibility for maintaining a healthy campus environment.  The Human Resources Department will provide access to smoking cessation programs for faculty and staff upon request.  Health Services will provide access to smoking cessation programs for students upon request.

Students may have motor vehicles on campus providing they hold a valid driver's license, are driving an insured vehicle, comply with local and state laws, and obey all College traffic and parking regulations.  Vehicles on campus are the responsibility of the student who registers and/or drives the car, and are here at the student's risk.  The College does not assume any risk or responsibility for vehicles driven or parked on campus.

All vehicles must be registered with the Campus Security Office within one class day of the vehicle's arrival on campus.  A Vehicle Registration card will be required to register a student’s vehicle.  Upon registration of the vehicle, a $100.00 parking fee will be charged to the student's account and a parking decal will be issued for the current year.  Decals are in effect for one academic year.  As a new decal is required each academic year, the College reserves the right to remove any decal not in compliance, i.e. expired or affixed to the wrong location.  Those persons who have more than one vehicle available to them and who desire parking privileges for each vehicle, will be required to register each vehicle and pay the $100.00 parking fee.  Decals must be affixed to the outside, top, center of the front windshield.  There may be times when a student is driving a vehicle that does not belong to him/her on a temporary basis.  During those times, a student must report to the Security Office to obtain a temporary parking permit.  There is no cost for this temporary permit.  A vehicle requiring a temporary permit longer than fourteen days constitutes a second vehicle and an additional decal must be purchased for that vehicle.

Any person who is monitoring a class shall register their vehicle with Campus Security within one day of the start of class.  A parking permit shall be issued upon proof of purchase from the Business Office.  The parking fee is $100.00 per school year.

Members of the campus community who park a vehicle on campus without first obtaining a parking decal or temporary permit from the Campus Security Office will be subject to an automatic fine of $25.00.  This regulation will be in effect at all times and the penalty will be imposed for each recorded violation.

Parking is authorized and restricted according to the following guidelines:

  • Parking lots will be checked and parking regulations enforced 24 hours a day, seven days a week.
  • When parking in the paved areas, vehicles are to be parked between two (2) white lines.
  • Parking Lot "A" (Godwin Hall Lot) between Bray Village and Hofheimer Library - faculty, staff, visitors, and handicap parking.  This area includes those spaces along the drive and island approaching and leaving Lot "A".  Students are NOT permitted to park in the "A" lot areas except between the hours of 5:00 p.m. and 7:00 a.m., Monday through Friday and all day Saturday and Sunday.
  • Circular Lot "B" (Fine Arts Lot) between Bray Village and Smith Drive - students, faculty, staff, and handicap parking.
  • Parking Lot "C" (Blocker Lot) south of Blocker Hall - students, faculty, staff, and handicap parking. 
  • Parking Lot "D" (adjacent to Birdsong Field and behind Village II) - students, faculty, staff, and handicap parking.  The service drive and loading area are to be used only for service vehicles.  It is extremely important that this drive be left open for service and emergency vehicles.
  • Baseball Field Parking - limited general parking for games and general student parking. 
  • Trinder Center Parking - available for stadium parking, general student parking, and handicap parking.
  • Parking Lot “J” (Boyd Lot) behind Boyd Campus Center - faculty, staff, guests, and handicap parking.  Students are NOT permitted to park in lot “J” except along the tree line on the west side and in the center isle closest to the tree line.  Parking in the circle adjacent to Boyd is reserved for special events.
  • Batten Student Center parking (Batten Lot) is located adjacent to the Jane P. Batten Student Center - parking for students, faculty, staff, visitors, and handicap parking unless otherwise reserved for special events.  Parking along the curb is prohibited.
  • Lot "K" (Village III Lot) behind the apartments - student, reserved spaces, and handicap parking. 
  • The Fine Arts Parking Lot - faculty, staff, and handicap parking.
  • The Maintenance Building Parking Lot - faculty and staff parking only.
  • The service road for Bray Village is designated as a service corridor and emergency entrance and, therefore, parking is prohibited.  The four gravel spaces opposite the trash container are reserved for faculty/staff only.  The entire area behind Bray Village is restricted 24 hours a day.
  • Fifty-one (51) parking spaces for disabled persons are located about the campus.
  • Additional parking spaces will be authorized, designated and announced to the campus community as new buildings are completed and the need for more parking space arises.  Student vehicles may not be parked in grass areas that have not been designated by Security as parking spaces.
  • Parking on Smith Drive or on any roadway is prohibited.  Parking in entrances, loading zones, and other restricted areas is prohibited.
  • Blocker Science/Humanities Center Service Drive and Loading Area is to be used only for service vehicles.  It is extremely important that this drive be left open for service and emergency vehicles.
  • On occasion, it may become necessary to park for a short time in an otherwise restricted area for the purpose of loading and/or unloading heavy or cumbersome items.  If this situation should occur, you must first contact the Campus Security Officer on duty by calling 757.455.3289 before parking.  Please activate your four-way flashers while loading and unloading.  A strict 25 minute limit will be enforced.
  • Special events held on campus will sometimes require the use of designated parking lots for other than intended use.  Security Officers will therefore restrict these areas with parking cones.  If a parking cone is removed from a reserved space or lot, a $25.00 fine will be imposed.  Students, faculty, and staff will be directed to alternative parking.  Your cooperation and understanding is appreciated.
  • Under certain circumstances or where public safety may be an issue, illegally parked vehicles are subject to towing and/or having wheel-locking devices placed on the vehicle.  All related expenses will be the responsibility of the registered owner and must be paid when recovering the vehicle.
  • Motorcycles may be operated and parked on campus subject to the following regulations:
    • All motorcycles are to be registered in the Campus Security Office and a decal purchased.
    • All state and local laws pertaining to motorcycles or other motorized two-wheeled vehicles are in effect on campus.  This includes safety equipment requirements.
    • Motorcycles will not be parked or housed in any building on the College campus.
  • Bicycles may be operated and parked on campus subject to the following regulations:
    • Comply with college and traffic regulations when operating bicycles on campus.
    • Bicycles should be stored in the bicycle racks located throughout campus.
    • Fire safety regulations prohibit the storage of bicycles in stairwells and hallways.

Other traffic regulations are as follows:

  • The campus speed limit is 25 M.P.H.
  • All vehicles must enter and exit the campus via the main drive.
  • Four-wheeling is prohibited on campus.
  • The use of VWC facilities and/or utilities for washing or servicing private vehicles is prohibited.

Fines will be imposed for the following violations:

  • Students parked in designated faculty/staff parking spaces will be subject to a fine of $25.00.
  • Traffic violations, i.e. speeding, unsafe driving, failure to stop, driving the wrong way on a one way street, will result in a $25.00 fine.
  • Members of the campus community who park a vehicle on campus without first obtaining a parking decal or temporary permit from the Campus Security office will be subject to an automatic fine of $25.00.  This regulation will be in effect at all times. 
  • Parking in loading areas and medical reserved spaces will be subject to a fine of $25.00.
  • No vehicles are to be driven on College sidewalks, grounds, lawns, or open fields.  Vehicles are to be driven only on campus streets, roadways, and parking lots.  Violation of this section will result in an automatic $25.00 fine plus charges for any damages to College property.
  • The charge for parking in a handicapped space or in a fire lane will be $100.00.  From time to time the Virginia Beach’s Parking Enforcement Specialist Team, commonly referred to as the PEST Patrol, comes on to campus and issue City violations for wrongful parking in disabled spaces.  This volunteer program began in 1988 and has the authority to come on private property and issue citations.  The fine for parking illegally in a disabled parking space is $100.00, and if not paid within two weeks, automatically doubles.
  • Traffic violations will be handled in the following manner:
  • Tickets will be written in two (2) parts.  One part will be placed on the violator's vehicle and the stub will be retained by the Security Office.  Minor discrepancies between parts will not necessarily invalidate the ticket.
  • Fines shall be automatic unless the violator appears in the Campus Security office within seven (7) working days after the violation occurred to discuss the fine.  If the violator is not satisfied with the outcome, he/she can file a request with the Community Relations Council to hold a formal hearing on the case.  The request for the hearing must be made in writing within three (3) days of appearing in the Campus Security office or the violation stands without the right of appeal.  If the violator does not appear in the Campus Security Office to discuss the fine or request a hearing before the Community Relations Council, he/she will be billed for the charge.

Due Process

Due process--which includes, but is not limited to, the arbitration matters touched upon in The Marlin Student Handbook --is fundamentally a series of provisions designed to assure the proper presentation of all relevant facts and beliefs in an open and forthright manner.

Due process begins in the life of the general community itself.  No amount of formal process will of itself create the conditions of general justice in the life of a community.  In the deepest sense, justice is everyone's responsibility as well as everyone's right.  Genuine discussion of problems requires openness.  Due process rules out secret "trials," "information hearings" convened without the accused's knowledge or presence, "testimony" from faceless informers and so forth.  Indeed, the presence of such activities within the life of a community invariably indicates weaknesses rather than strengths and suggest motivations which are not in line with the provisions of fundamental fairness.  The health of a community is reliably indicated by the extent to which the community depends upon openness and directness rather than upon secrecy and expediency.

In any proceeding within the Community Arbitration Process, a person accused of a violation of College policy will receive written notice of his alleged misconduct; be given a specific time, date, and place where the allegations will be mediated or arbitrated; and be assigned a mentor to guide them through the arbitration process.  Ordinarily a Residence Life staff member, not involved in the alleged incident, will serve as the fact finder to present their report to the appropriate arbitration hearing body.  The individual will be permitted to appear and present evidence and testimony and request others who have first-hand knowledge of the incident to do so on his behalf at the mediation or arbitration hearing.  In those situations where a binding arbitration decision is made by the Community Arbitration Board, it first must be reviewed and affirmed by the Community Review Board before the decision is final.  All proceedings will be intended to result in a fair and expeditious resolution, and strict rules of evidence and other judicial formalities shall not apply.  In reviewing matters where responsibility cannot be conclusively proven through admissions of the parties or other incontrovertible evidence, the College may rely on the preponderance of evidence to arrive at a resolution.

Organizational Structure

Nature of Disruption
  • Events in or near a residence hall involving the residents of that hall.
  • Events occurring anywhere other than residence halls and/or involving persons and circumstances not immediately related to any one hall.
Complainant
  • Any resident of the given hall.
  • Any member of the College community.
Process for Filing Complaints
  • Registration of complaint with the Residence Life or Campus Security offices.
  • Registration of complaint with the Dean of Students.

Hearing Bodies, Composition and Duties

Village Council

The Village Council consists of a pool of individuals who are identified at the beginning of the academic year.  The Council itself consists of a Chair, who facilitates the meetings, and three or four Village Council members.  The Coordinator must be a resident and will be appointed by the Office of Residence Life staff.  In the case of both the Village Council members and the Coordinator, Resident Assistants will not be members of the Council.  The Village Council duties include:

  • Acts as a mediation board to reach voluntary, mutually agreeable resolutions for problems that arise within its jurisdiction, and, thus, is the initial hearing body of the Community Arbitration Process.
  • Determines and offers specific sanctions, within a prescribed range offered by Residence Life staff.
  • Submits at the conclusion of the hearing, a draft summary of the infraction(s) and sanction(s) agreed upon to the Assistant/Associate Dean of Students for Residence Life.
  • Serves as a central governing agency comprised of peers to promote student accountability and encouraging responsible community living.
  • Ordinarily, this process should take no longer than one week.
Community Relations Council (CRC)

In the event that the Village Council, the complainant(s) and/or the person(s) complained against decide that the Village Council cannot impartially hear and resolve the complaint, any of these parties may request that the Community Relations Council become the hearing body.  Community Relations Council consists of two students appointed by the Student Government Association President and confirmed by the senate (at least one of whom must be a commuter and at least one of whom must be female and at least one must be male) and the Student Government Association Vice President who will serve as chair.  A senior senator will be appointed as an alternate member of the Community Relations Council by the S.G.A.  Their duties include:

  • Mediates promptly all cases referred by the Village Council, Dean of Students, and other community members.
  • Notifies the Vice President for Student Affairs and the Dean of Students of action taken in all cases.
  • Procedure will be informal, but structured in such way as to encourage open discussion between all parties.
  • If a problem cannot be resolved in a meeting of the Community Relations Council, the Dean of Students shall call a hearing of the CAB to consider the matter.
Community Arbitration Board (CAB)

The Dean of Students, a faculty member (who will preside as chair) and the President of the Student Government Association shall convene to hear the following matters: when the Village Hall Council or the CRC are unable to establish a remedy or sanction mutually satisfactory to all parties involved; in special circumstances (it is agreed by all parties involved that the CAB should be the original hearing body); when a student is currently under sanction for previous infractions of the Community Standards; or in matters of severe consequence.  The Vice President or other elected officer of the Student Government Association will be appointed as an alternate member of the CAB by the S.G.A.  The CAB will organize itself internally and will proceed according to the arbitration process.  The overtones of a courtroom are to be avoided and the procedural rules held to the minimum consistent with efficient proceedings and due process.  The major distinction between this level of discussion and those preceding is that the CAB will develop its own decision which will be binding on the parties concerned.  The CAB has the authority to impose sanctions, levy financial penalties, require campus work service, make a counseling referral, remove or reassign students from campus housing, and require compliance with other specific requests subject to review by the Community Review Board.  CAB meetings may be videotaped and/or audiotaped for record keeping and review purposes.

Community Review Board (CRB)

Two full-time teaching faculty and two students, one resident, one commuter, appointed by the S.G.A.  A senior senator will be appointed as an alternate member of the Community Relations Board by the S.G.A.  Their duties include:

  • Organizes itself, selects its own chairman, and establishes its own procedures for properly executing its functions.
  • Automatically reviews the procedures and conclusions of the CAB in each instance where the latter body has issued an opinion.  The prime concern of this review shall be to determine whether or not the CAB conducted a reasonably fair and thorough hearing, and to evaluate the imposed decision as being reasonable and in the best interests of the College community.
  • Affirms the actions of the CAB or directs it to reconsider a matter under review.  In the latter case, the CRB must provide the CAB with a set of explicit directions to be met in performance of its reconsideration.  The CRB may determine that CAB findings are not supported by the evidence and/or are inconsistent with College policy or that a sanction is excessive, but it may not take any evidence, make a finding of fact or direct the specific decision which the CAB is to make on reconsideration.  Upon receiving a specific direction from the CRB, the CAB will determine whether an additional hearing is necessary.
  • The CRB will notify the Dean of Students of their decision.
Administrative Action

Administrative Action is an option available to students who have acknowledged their policy violation, have accepted responsibility for their misconduct, and do not chose to utilize the arbitration process.  The student and a member of the Residence Life Professional Staff or the Dean of Students or his designee is then involved in a discussion and an agreement is reached regarding appropriate sanctioning.

Mentor

A student whose actions are being arbitrated may select a mentor from the faculty, staff, or student body.  The role of the mentor is prescribed and limited as follows:

  • The provision of social and emotional support for the student throughout the arbitration process.
  • The provision of advice regarding College policy and procedures, both prior to and after the hearing, to include review of the decision rationales for similar cases.
  • During the hearing, the mentor may be present, but is not a witness and so may not testify or argue or express opinions in the hearing.
  • He or she may speak with the student, offering support and informed advice during the hearing.
  • The mentor must guarantee that he or she will guard the confidentiality of evidence, testimony, and records witnessed and confidences bestowed by the student.

Proceedings

Mode of Hearing

In an atmosphere of informality and with the explicit goal of problem solving through rational negotiation, all parties will be permitted to state their versions of events, including persons asked to contribute information who are not the primary parties involved.  The procedure will be as unstructured as proves conducive to effective communication and a fair and expeditious proceeding, consistent with the problem.

Results of Hearing

The sanctions, if any, agreed upon by the Hearing Body will be varied.  Every effort should be made to keep the sanctions appropriate to the event under question.

Disposition of Results

A draft summary of the infraction(s) and sanction(s) agreed upon in either Village Council or CRC hearings is submitted to the Dean of Students within two (2) days after the hearing.  The Dean of Students will be responsible for enforcing the sanctions agreed upon by the Hearing Body.  A student’s failure to abide by these decisions will result in an additional referral to the CAB.

Records of CAB proceedings are prepared for submission to the CRB as a basis for its review.

Consequences

Consequences of failure to abide by a decision issued by Village Council, CRC, or the CAB, once affirmed by the CRB, are serious.  Any such situation will result directly in a new hearing before the CAB, which may result in more severe sanctions.

Automatic Review

All CAB decisions are automatically reviewed by the CRB.  If affirmed by the CRB, the decision shall be final.  As noted earlier, the CRB may also remand the case to the CAB with explicit directions which may or may not require a rehearing.

Administrative Action

Administrative action is an option available to students who have acknowledged their policy violation, have accepted responsibility for their misconduct, and do not chose to utilize the arbitration process.  The student and a member of the Residence Life Professional Staff or the Dean of Students is then involved in a discussion regarding appropriate sanctioning.

Petition for Review

Should a student after being suspended from the institution for violation of College Policy, choose to petition for a review of the imposed sanction(s), the student may do so after one month’s time.  Petitions will be reviewed during the tenure of the current members of CAB/CRB.  Petitions received during the summer months will be reviewed in the fall.

Administrative Withdrawal

Should it be determined that a student is a risk to him/herself or others, based on exhibited and documented behavior, or if a student continues to remain academically unengaged after reasonable intervention from the College, the student may be administratively withdrawn.  This process is ordinarily coordinated by the Dean of Students in consultation with the Vice Presidents of Academic and Student Affairs as well as the Vice President for Finance and Director of Financial Aid.  Financial and academic matters related to an administrative withdrawal will be handled on a case by case basis, though they will normally adhere to existing College policies and practices.

Sanctions

The following sanctions are listed alphabetically and not in order of severity.  These sanctions may be applied in any sequence or combination depending on the seriousness of the matter.  For example, a suspension need not have been preceded by a probation.

Alcohol Probation

While on alcohol probation, students, regardless of age, are prohibited from consuming, possessing, or being under the influence of alcohol while on the campus of Virginia Wesleyan College, and subsequent infractions may result in their suspension from the College

Campus Work Service

A disciplinary measure that establishes an opportunity for a student to contribute to the betterment of the campus community through work assigned through the Office of Residence Life.  While completing Campus Work Service hours, students may participate in a variety of tasks ranging from clerical duties, general maintenance, and/or grounds improvement.  As a condition of sanctioning, students are obligated to complete Campus Work Service hours, situations that result in an inability to complete hours will be promptly evaluated and may result in further sanctioning or a monetary fine.

Conduct Probation

A disciplinary measure that sets forth the condition that if while on conduct probation, a student is found guilty of further violations of any College policy, he should expect more severe disciplinary action.  The probation period usually lasts from one to two semesters depending upon the severity of the violation.  If at the end of the Conduct Probation period no further violations have occurred, the student is automatically removed from probationary status.  With conduct probation, at the discretion of the Dean of Students, parents are notified of the violation.  A copy of the hearing will stay in the student's record folder until the folder is destroyed.

Counseling Referral

Based on certain circumstances and preliminary assessments, the Office of Residence Life, CAB, and the Dean of Students may require a student to meet with a member of the Counseling Services staff.  This action is implemented in cases where the student’s welfare or behavior warrants such a resolve.  As a condition of sanctioning, the student is expected to arrange that meeting and follow any additional assessments and recommendations made by the counselor.

Disciplinary Probation

A probationary status which is ordinarily more serious in nature, usually lasts from one to two semesters and is usually administered by the CAB.  If the student on Disciplinary Probation commits any further violations, he is subject to suspension or dismissal from the College.  At the discretion of the Dean of Students, disciplinary probation could include a second notice to parents.  A copy of the hearing materials will stay in the student's folder until the folder is destroyed.

Dismissal

A permanent separation from the College.  The dismissal is permanently noted on the student's academic transcript.  Once a student is dismissed from the College, the student will no longer be permitted on the VWC campus for any reason.

Drug Probation

While on drug probation, should a student be found using, possessing, or being in the presence of drug paraphernalia or illegal substances on the campus of Virginia Wesleyan, they may be subject to suspension or dismissal from the College.

External Evaluation

In cases where a student’s behavior may indicate a significant degree of problematic substance use and/or difficulty controlling that use, the administration, in consultation with the Director of Counseling Services, may mandate as a condition of continued enrollment, that the student receive evaluative services and/or treatment beyond that available in the Student Counseling Center.  With such instances, the Director of Counseling Services will be available to assist the student with locating a local practitioner who specializes in the desired area and will act as liaison for the College, with that practitioner.  Students are expected to follow the assessment and treatment recommended by the practitioner and authorize any release of information necessary for that practitioner to communicate with the Director of Counseling Services regarding compliance and progress.

Official Reprimand

A written notice expressing disapproval of the student's conduct.  This notice shall include a reminder that repetition of the violation could result in a more severe sanction.  A copy of the letter is placed in the student's record folder where it will remain until the folder is destroyed.

Residential Housing Probation

Action permitting the student to remain in residence on probationary status.  During the period of probation, if the student is found responsible for additional violation(s), the student may be reassigned to another space on campus or removed from College housing.

Reassignment of College Housing

When the misconduct of a student is of a severe nature, the student may be removed from his current housing assignment and reassigned to another space on campus.  Ordinarily, a student will receive a warning before being reassigned, however, in more serious matters of misconduct, a student may be reassigned without warning.  This sanction may be given as a result of an arbitration meeting, but it is also at the discretion of the Dean of Students and Associate Dean of Students for Residence Life to administer this sanction outside of the arbitration process.

Removal from College Housing

When the misconduct of a student is of a severe nature, the student may be removed from college housing.  In such a case, the student will be required to live off campus for a given period of time, and will not receive a refund of room and board fees for the current semester.  This period of separation from college housing facilities will not typically be in place for the balance of a student’s tenure at the College and, therefore, the student may be required to live on campus at the end of the separation per the College’s residential requirement.  Ordinarily, a student will receive a warning before being removed from college housing, however, in more serious matters of misconduct, a student may be removed without warning.  This sanction may be given as a result of an arbitration meeting, but it is also at the discretion of the Dean of Students and Associate Dean of Students for Residence Life to administer this sanction outside of the arbitration process.

Restitution

When the actions of a student result in damage, destruction, misuse or misappropriation of another student's property or College property, the student will be assigned, in lieu of or in addition to the sanction, a reasonable fine or the cost of repair or replacement to the satisfaction of the individual or College.

Restriction

Should it be determined that a student’s presence on campus or in a certain area of campus such as a Village or a Hall poses a threat or jeopardizes the safety, well-being, or comfort of another community member or members, that student may be prohibited from visiting those designated places for a stated period of time.  Restriction may be part of sanctioning through the College’s arbitration system, but may also be enacted by the Dean of Students given the circumstances.

Social Probation

At the discretion of the Dean of Students, students residing in designated College housing, i.e. an apartment or townhouse, may be placed on Social Probation for a stated period of time which denies them the privilege to register social events.

Suspension

A period of separation from the College, usually from one to two semesters, or until certain conditions are met.  If suspended, the student must leave the campus within 24 hours of notification.  Notification is sent to the student's parents, the Admission Office, the Dean of the College and the Registrar's Office.  The completion of the period of suspension does not guarantee reinstatement.  The decision to readmit a student will be the responsibility of the Admissions Committee.  Once a student is suspended from the College, the student will not be allowed on the VWC campus for any reason during the stated period of suspension.

Referrals

CAB may also choose to refer the student on to campus services or make other recommendations and requirements which it determines appropriate.

In addition or in place of the sanctions listed above, the College reserves the right to make exceptions or adjustments to the rules when, in its sole opinion, circumstance of the well-being of the College community or the affect which the rule may have upon the College’s best interest dictates.

Separation from the College

Grade Policy

Students suspended or dismissed from the College for disciplinary reasons will receive a grade of W or WF in each course in which they are currently enrolled at the discretion of the instructor of that course, unless work in a given course has already been completed, in which case the student will receive that grade already earned.

Refund Policy

Should a student be suspended or dismissed for disciplinary reasons, the College will retain the following amount of tuition, room and board, and institutional and state federal aid.  The tuition and room deposits are nonrefundable.  Students may receive a partial refund as follows: 90% during the first week of classes, 50% the second week, and 25% the third week.  After the third week of classes, there is no refund.  Calculations will be based on the date the suspension or dismissal is submitted.  The College will charge an administrative cost allowance for any student suspended or dismissed.  The cost will be five percent (5%) of tuition, room, and meals originally charged, but will not exceed $100.00.  Any federal financial aid will be returned based on the federal return policy.  Return of College Property.   Students suspended or dismissed from the College must turn in to a college official their VWC student ID, parking decal, and room key card (where applicable).

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