Satisfactory Academic Progress and Withdrawal from VWC

Maintaining Your VWC Scholarship

Scholarship Awarded Minimum Cumulative GPA
Batten Scholars 3.5
Wesleyan Scholars 3.0
Clarke-Wilson Scholars 2.75
Presidential Scholars 2.5
Academic Dean 2.3
VWC Award 2.0
All Transfer Scholarships 2.5
*Enrollment Status Chart
FULL-TIME 12 or more hours
HALF-TIME 6-8 hours


Satisfactory Academic Progress (SAP) for Federal Grants and Loans and VWC Grants require a full-time student to complete a minimum of 22 semester hours in any given academic year (fall, winter session, spring, summer) and to maintain an appropriate cumulative grade-point average (GPA) for his or her grade level. A student classified as a freshman must have a cumulative grade point average of at least 1.6; a student classified as a sophomore must have a cumulative grade point average of 1.8; and students classified as juniors and seniors must maintain a cumulative grade point average of 2.0.

Students who are considered part-time (enrolled less than 12 credit hours each semester) are expected to progress at proportionately the same rate as full-time students and will be limited to 12 academic years of eligibility.

The satisfactory progress of transfer students is based on the student's class status at the time of enrollment. Total enrollment at all institutions is limited to six (6) years of full-time enrollment. Enrollment at previous institutions will be assessed only on the hours transferred for credit to Virginia Wesleyan College.

At the end of the fall, spring and summer semesters, students receiving financial assistance are evaluated to determine whether or not they are making SAP. Those students who have not made SAP will be automatically placed on probation. During this probation semester, the student will continue to receive financial assistance in the hope that SAP will be achieved by the end of the probation semester.

At the end of the probation semester, students' records will again be checked to determine whether or not SAP is being achieved. To achieve SAP at the end of the probation semester, a student must either bring their cumulative
GPA up to the required GPA for their academic level or obtain a 2.5 GPA or better for the probation semester and passed a minimum 12 credit hours during the semester. Those students who have not made SAP after the probation semester will receive a letter informing them they are placed on warning for the upcoming semester.

During the warning semester, the student MUST meet the SAP requirements as mentioned above for the probation period. If there were extenuating circumstances (i.e.: illness, death in the family, serious injury, etc.) that led to poor grades for that semester, you may appeal the warning semester and have the warning semester excused. To appeal the warning semester, you must submit in writing a letter to the SAP committee in care of the Financial Aid

Director explaining the circumstances and an academic plan developed with your adviser or the Learning Center (LRC) to get back on track. Once the committee has met, you will be notified in writing of their decision and all decisions are final. At the end of the warning semester, the students will again be evaluated to determine whether or not they are making SAP. If a student should fail to meet SAP, they will not be able to obtain financial aid for the following semester. Students who have lost their financial assistance may regain federal and VWC financial aid assistance once they complete a minimum of six (6) hours at VWC without financial aid and earn a minimum of a 2.5 GPA for that semester. Once this has been achieved, the student will be eligible to receive funding for the following semester.

NOTE: Academic Standing (academic probation, dismissal, suspension) is determined by the Committee on Academic Standing. This is a separate review that may not affect financial aid eligibility.

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